There are more versions and types of Office than ever before, which means companies of all sizes have some decisions to make when they migrate to a new version of Microsoft’s productivity suite.
The Office of local desktop fame is not the only option anymore. There’s also the cloud-based Office 365 that companies can subscribe to, and different Office 365 versions match or surpass the feature set that comes with Office 2016. The Word, Excel and PowerPoint applications that users interact with in Office 365 versions look just like their Office 2016 counterparts, so user training or comfort doesn’t need to be a factor when businesses decide between Office 2016 and Office 365.
Another key change to the Office setup is that shops can choose between the desktop and mobile versions of the suite. All these versions bring up an important question: how to decide which one is the best fit.
In choosing between Office 2016 and Office 365, companies should consider that the cloud-based option lets users access and save data how and when they want to, which could be a productivity boon in companies without strict compliance regulations. Monthly Office 365 costs are also predictable and easy to budget. But on the other hand, Office 2016 versions just have the upfront licensing cost. One benefit of the Office 365 business versions is that companies can switch between them to add storage or features whenever they want, whereas Office 2016 on the desktop is static.
Businesses can run the desktop version on desktops and the mobile one on mobile devices if they want, but the mobile version actually works well on desktops too. Instead of doing both, companies can run the mobile version of Office on all of users’ devices, which can decrease management headaches and simplify deployment. Mobile versions of Office do have a less-robust feature set, however.
One thing companies can worry less about in Office 2016 is security. Microsoft added email and file encryption, as well as multi-factor authentication. The new Office security features won’t allay every security concern, but they can certainly help.
Are you ready to pick an Office version? Get all the details on features and functions in this our new three-part guide, Everything You Need to Know About Office 2016 and Office 365.