Using a different signature for external and internal emails in Outlook 2007

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Digital signatures
Microsoft Outlook 2007
My organization requires us to use a specific signature, including an image, for external emails. Now they would like us to use a different signature for internal emails, without an image. Would this be possible using Outlook 2007?

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Hi ITKE,
You will easily use two different signature  for internal and external emails by the adding a oft file button in MS Outlook.
  1. Create a dummy e-mail message with your external signature to use as a template
  2. Save As > Outlook Template .oft, e.g. External.oft > Save > Exit/discard this dummy message
  3. Create a Macro (it’s easy): Tools > Macro > give it a name, e.g. External >

Sub External()
Set newItem = Application.CreateItemFromTemplate(“C:\Documents and Settings\username\Application Data\Microsoft\Templates\External.oft”)
newItem.Display
Set newItem = Nothing
End Sub

  • Don’t forget to edit the path “C:\Documents and Settings\username\Application Data\Microsoft\Templates\External.oft” to go to your template.
  • Optional-Give the Macro Project a short name: Right-click the top item in the tree in the left pane, i.e. Project1, and select > Chance Project name to something short like “X” or a non-breaking space using ASCI code Alt 0160.

   4. Add this to your toolbar: Right-click the toolbar area > Customize > Macros > Select your Macro > Drag & Drop to your toolbar

I hope it will assist you in resolving issues.
Thanks & Regards
Clark Kentr

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