SAP (HR authorisations). View ex-employees.

mySAP Human Resources
Our departmental SAP HR users currently have access through structural authorizations to their "active" workforce - those employees holding active positions in OM. There is a business need for these users to be able to see records for employees who have retired or terminated from their department - these employees no longer hold active positions. Can anyone tell us how to enable this access?

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You probably need to change the user’s profile. It is probably set to a ‘3’, when it should be a ‘*’ for what it is they are trying to view. One way to find out what you need to add, is if one of the HR User’s tries to view one of these ex-employee’s and gets an authorization issue… you can always type “SU53” in the transaction box to find out exactly what needs to be added to their profile.

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  • Lebowitz101
    Thanks Crabby4 I'm afraid its not as easy as that. This is an HR Structural Authorisations problem. When an employee leaves his position is changed to a 99999999 number (default position) so that he is classified as 'former' employee. This means he is no longer attached to the organisational structure. Therefore departmental structural authorisations which limit by our organisational structure, prevent users with these struct. authorisations from viewing this former employee's record at all for any period (even when he was still employed). Any help? Thanks Julian
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  • Crabby4
    Ok, I get it. We have the same exact thing here, that when an employee leaves, their position changes to '99999999'. But on the org assignment screen, we also have an "Administrator" section with a "PersAdmin" field. (Field P0001-SACHP) Once you have these set up to match your access, you can grant access using this field instead of just the org structure. Or, you may also try granting access using Personnel Area instead of just org structure. Is this making any sense?
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  • JohnnyD
    I think you can get the employees in the default position to be displayed by changing the value of entry AUTSW ORGPD in table T77S0 from the default (1) to 4, but this will mean that anybody with a structural authorisation will be able to see those employees. The other option is to create a new structural authorisation profile that only contains the default position, and asign the profile to only those users who should be able to see terminated employees. Hope this helps....
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  • Solutions1
    Another alternative is to create "positions" for those who retire/leave rather than let them all default to 9's in an indistinuishable mass. Doing so would take a little setup to create positions (e.g., at least one for each significant unit), but would avoid the access control problems described using other means.
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  • Vooru
    Hi Johnnyd I tried to create structural authorisations to default position , it doesnt seem to work . Can you please throw some light on this . Regards Prasad
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