I am trying to find a way to prevent other users from being able to book meetings in my conference room. I currently have it set up so only a number of people have access to the room. The problem I am running into is Outlook will not prevent these outside people from setting up these meetings. The system will display a very small message that indicates they do not have permission to book the room, but the email will still go through showing on the person’s calendar that they have a meeting. To the average busy employee they will assume they have booked the room.
Is there any way through outlook to actually prevent these people from setting up these meetings? When I try to book a room that is already in use the system will display a pop up that will not let me move forward as the room is already being used. Can outlook do the same for people who don’t have access to a particular room?