What I may suggest in this case is to recheck this server bases Policy .Moreover, you can do something else and that is you can disable this policy , add a “quota” to all users , and instruct them to archive their emails locally .
<b>Added by Gabe9527</b>
This is caused by the deletion stubs being removed from the database (normal domino process) and a replication is kicked off. As the deletion stubs are not there the Server classes these old documents as new (because it cannot see them as anything else) and thus it replicate them. The default deletion stub purge interval is 90 days and stubs checked every 30. If you analyze the Log.nsf in the admin client you will be able to see the Documents created and by whom…. this will give youthe machine or person that created the documents,
If you dont have local mail files on laptops etc I would say there is an issue with the ACL’s of the archive DB’s or in the cluster. ie one of your servers does not have delete rights to the DB… check these out thourghly before looking else where as this is a very common mistake. Then check you connection documents to make sure that these are correct… ie not pull only and then there is another stating a monthly pull / push.
I hope this helps.