Move messages from one Lotus Notes archive to another

25 pts.
Lotus Notes
Lotus Notes administration
Lotus Notes archiving
When I joined the company in 2008, I created a Notes Archive to reduce my mail file. I now would like to split that Archive into one for each year (2008, 2009, 2010). How can I move messages from the 2008 archive to the others based on a Date selection criteria?

Software/Hardware used:
Noes 8.5.2, Intel Notebook

Answer Wiki

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First set up a local archive database then hit Actions > Archive > Archive settings > create new criteria, Now specify the exact place of the local archive file, criteria name, & if possible time frames & preferences based on which you like to archive the messages. It is possible to either select items manually and archive with Actions > Archive > Archive selected documents, or simply drag & drop them in the mailbox view. You can use Cut/Paste option, but it is not recommended.

See here: How do I split archive file?

Discuss This Question: 5  Replies

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  • Gabe9527
    A simple Agent - Move to Database would work as well. Highlight all to move and hit Actions > name of agent
    11,095 pointsBadges:
  • Nedix
    I have the same issue/problem. even though I've created a new physical archive I am not able to move documents from one archive to the other. A similar task would be to move just one folder, a project or a customer for example, from one archive to the other.
    20 pointsBadges:
  • Subhendu Sen
    @Nedix, thanks for ur valuable comments or share ur experience !
    142,370 pointsBadges:
  • RicSo
    I created new archive files for each year, but when I move from the 2008 Archive to, let's say, the 2009 Archive manually, the Folder Structure is NOT created. It seems like the Folder Structure of my Mail File is only replicated when I move emails from the Mail File to my originai 2008 Archive File - even when I ADD / Rename / Remove Folders.
    25 pointsBadges:
  • mrjulesman
    Use "cut" and "paste" to move emails from one archive to a different archive.
    10 pointsBadges:

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