making Exchange 2003 public contact folder browseable

Microsoft Exchange
Good morning, I have a single Exchange 2003 server environment. We have a single public contact folder that's used by our staff (25 employees). Is there a way to make contacts and distribution groups individually selectable such as the groups and contacts are in the GAL? The only way that I've found to make entries selectable is to copy the public contact folder locally. If there isn't a way to do this built into Exchange, can you please tell me the name of some good software which will allow me to do this. I hope that my explanation is clear. Please let me know if you need further clarifcation. Thanks for your time.

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So, you want to be able to click on a contact/group from your public folder when sending an e-mail from outlook, without having to copy the entire contact list the users personal contact list?

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  • Jblackman
    Guru, That's exactly what I would like to do. I'd like this al so to work in OWA. Any help you can provide would be appreciated
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  • I730Guru
    I know that it can be done it Outlook 2003. I don't know about any other verision. I also checked with OWA 2003 and I didn't see any way to do it from there. Outlook 2003: Expand your public folders, right click on the contact list that you want added. Click on "properties" from the drop down list. Then click on the "Outlook Address Book" tab. Put a check mark on the box; "Show this folder as an e-mail Address Book". You will then be able to select this address list when you click on the "to" button when sending an e-mail. If you want a user to use this address book as the defaul (intead of the GAL); click on "tools", "Address Book", Tools" again, then click on options and then select it from the drop down list; "show this address list first". From this screen you will also be able to arrange the order that Outlook checks the address lists. you can also change the default location for a users personal address list. Let me know if this is what you were looking for. Unfortunately I don't know of a way to do this globaly. As far as I know you have to go to each users computer and make this change. Unless you can setup a group policy of somekind. Let me check on that...... JC
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