Maintainance of External Employees in SAP HR

What is the best way to handle/maintain/track External employees in SAP. Following are considered temporary employees/non-employees/external in the company 1. Unskilled, semi-skilled, skilled employed for as short as 1 day or as long as several months/a few years 2. Contractors/Consultants 3. Interns These employees are sourced by Employment Agencies in which case they are not on the company's payroll. However the company wants to track these employees for 1. Head Count 2. Skill-sets in order to determine if they are good to be considered for full-time at a later date 3. Which positions are frequently requiring temp employment and which departments are requesting temp help frequently. How good or bad is the idea of going through the hiring action for these employees in SAP HR, especially if the employee is a one day employee. Also there would be very minimal information or infotypes required to be maintained for these employees. Thanks

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We track external employee’s in SAP as well. And we do this basically for the same reason. We had to set up a new payroll area so that they would be excluded from payroll. Then we put them into a specific employee group as ‘contractors’ or ‘non-employees’. This seems to work very well for us. We did create a separate action to hire these non-employee’s though, so that the action did not go through as many infotypes as a true employee, like you said, not as much was needed on them. Instead of ‘semiskilled’ and ‘skilled’, we have ‘direct’ and ‘indirect’ contractors. These are specified by separate employee groups for us, making them easy to report on. And since they are in the same personnel areas and subareas, it makes the headcount reporting for those areas more accurate because it includes the contractors as well.

Unfortunately, we do not usually hire a contractor for 1 day. If we did, I doubt that we would go through the trouble of entering them into SAP. However, if we did, we would have to go through the same steps to hire and terminate them. Seems like a lot of trouble for one day though.

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