Lotus Notes Accounts

5 pts.
Lotus Notes
Lotus Notes Accounts
Lotus Notes User Permissions
I would like to suspend users notes accounts so they are not able to use their account even via webmail however, when I want them to access their account, I'd like to reactivate them.

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My preferred method for doing this is to add the person to the Deny Access group defined in the Domino security settings and then to blank out the internet password field on their person document.

To reactivate access, remove their name from the Deny Access group and enter a value in the internet password field.

Flxtony’s approach is good, so long as you are aware that they will still get mail. You may also want to drop them from mail groups, especially the “all employees” group so that they don’t return to bake sale notices. Also visit any application workflow.

—Added INFO—
You can delete their password on the person documents, but it is not required. On the Server document, the Ports Tab, then the Internet Ports tab, then the Web tab. There are fields for each type of service labeled “Enforce server access settings”, if set to “Yes” then it enforces the Deny Access list security settings for that server.

Mike Kinder (SlikTool)

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  • Davidkillingsworth
    The only requirement was to lock them out of the Notes and Webmail accounts. Disabling mail delivery was not part of the requirement. Mike Kinder mentions that adding them to the Deny Access Group and ensuring that you have the "Enforce server access settings" in the Server DocumentPorts TabInternet Ports TabWeb Tab. You'll also need to make sure that you have a group such as "Not Access Group" which you can add individuals to and make sure that the Server DocumentSecurity TabNot Access Server field has that group listed. You may want to go ahead and blank out there Internet Password field because this is also used for IMAP and POP3 access. You may have some clients accessing their mailboxes that way. Additionally, after making all of these changes, you should make sure that the changes have replicated to the users home mail and webmail servers. You should then go to their home mail server and type "Drop All" at the server console. This will drop their client connection from the server. If they have Lotus Notes client open, the client will automatically try and re-connect to the server, which forces an authentication. If you do not issue "Drop all" and they are actively accessing their mailbox, they will have access until the next time they close their mailbox/Notes client. Issuing Drop All will not affect other users as their Notes client will automatically and seamlessly simply reconnect to the server and re-authenticate without the user knowing that it took place.
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