How to archive non mail related Lotus Notes databases.

30 pts.
Lotus archiving
Lotus Notes
Lotus Notes archiving

We have a very large database wich control a document approval workflow, filled by hundreds of forms, views and attachments.

We have noticed, by the fact of the size of the database affects considerably on performance, and wants to take an approach similar to mail archiving. Dispose old documents (not used in about 6 months?) in another database (archive one) but, to have te choice of restore this documents as soon as it is required by the application. (Today's authorization, depends on the comparative analisys of all the requirements made by a client, so, all his history must be revisited.)

Hopefully, this must be done transparent to the final user. This can be done? maybe using a third party app?

Please, any advice will be great. (sorry for my english)

Software/Hardware used:
Lotus Domino 7.0.4

Answer Wiki

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Create a new db (archiveone.nsf) out the template from the current one. Then, in the current db, create an agent that will archive docs to the new archiveone.nsf that you just created.
If needed you can copy docs from the archive back to the working db.

Petetm is right ! This is the less expensive way to do this. You don’t need a third-party product…

You can also open that notes-database, click in the client on “File” -> “Database” -> “Properties” and select there in the first tab the button “Archive settings”.
You can create a new profile with selection criteria and do a lot of other settings (performing local or on server, scheduling,….)

Discuss This Question: 3  Replies

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  • SlikTool
    While this may cost a bit, I think there is a great Archiving tool available that will give you the feature you want - but even better give you eDiscovery abilities and some compliance controls. if you want to know more, email me directly from my profile.
    1,870 pointsBadges:
  • SlikTool
    Sorry, guess you can't email me from my profile. use mjkstk -
    1,870 pointsBadges:
  • Brooklynegg
    I would seriously take a look at the Data Moving Animal application at, a resource for open source Notes/Domino applications. Visit the home page for more detail about, then review the Data Moving Animal application. .
    3,845 pointsBadges:

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