How can we delegate meeting invites to other team members?

15 pts.
Lotus Notes Upgrades
Microsoft Outlook meetings
Outlook Delegates
We have just upgraded from Lotus Notes to Outlook 7. Team leaders would like to be able to delegate meeting invites to other members of their team - how can we do this please? Lotus Notes had a simple "delegate" button.


Annie :o)

Software/Hardware used:
Outlook 7

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just forward the invite to the person you want to attend

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  • Technochic
    Not sure how you are defining delegate. You can make anyone a delegate for your calendar by going into file>account settings. You should not assign more than one delegate to your account or problems will ensue. Delegation should only be used to make someone the complete manager of someone else's calendar. If they just want view rights assign them that by going into the properties of the calendar and assigning permissions instead. If by delegate you mean forwarding, then just forward the invite as BigKat suggests.
    57,010 pointsBadges:
  • Annie01332
    By "delegate" I mean it as if I was invited to attend a meeting but couldn't go so I was to send a delegate in my place, therefore I would want to pass the meeting invite to them. With Lotus Notes there was a "delegate" function where by you could foward the invite to the chosen person, it would notify them that they were being delegated to and also, it would inform the person who originally sent the invite that I would be sending a delegate in my place. Hope that makes a bit more sense.
    15 pointsBadges:
  • Gabe9527
    Firstly Upgraded to Outlook <Cough> Migrated away from..... But this is what you might need to help you. Question for you..... do the users that hated Notes still complain about Outlook?
    11,095 pointsBadges:
  • Technochic
    Thanks Annie, that does clear things up. In that case yes, the forwarding function will do this in outlook. It will notify the meeting sender that you forwarded the meeting request, but it does not inform them the other person is going in your place. You can add a message to the forwarded invite to tell the person to which you forward it they are expected to go in your place. Then send a separate message to the organizer so they know.
    57,010 pointsBadges:

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