How are other organizations classifying sales proposals and contracts to distribute outside of their organization to keep them from being blocked?

5 pts.
Tags:
data classificiation
Security
We have a need to send sales proposals and contracts outside of our organization to clients. We currently classify these types of documents as confidential however because we have added "confidential" to our list of words that are blocked, these documents are getting blocked from going out. We don't want to hold up progress but we don't want a user to be able to send confidential info to just anyone. How are other organizations handling this?


Software/Hardware used:
DLP, Security Standards
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  • ToddN2000
    You could send password protected documents or encrypted document to prevent against prying eyes. If it's just the keyword confidential causing your mail server to block it try another similar word. Like the following:
    secret
    classified
    hush-hush
    private
    off the record
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  • Kevin Beaver
    Good question and interesting dilemma. ToddN2000 has a good suggestion. You might consider meeting with whomever created your data classification system/environment (or whomever's in charge) and get their feedback to develop a workaround. You probably don't want to violate existing business policies but you also have work that needs to be done. I don't think it's the case in your situation but I'm of the belief that most people label too many things as 'confidential' as I wrote about here:
    http://it.toolbox.com/blogs/itmanagement/the-funny-thing-about-confidential-information-61919

    Just something to keep in mind.
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