Excel to Access conversion

610 pts.
Data transfer
Microsoft Access
Microsoft Access import/export
Microsoft Excel
Microsoft Excel 2003
Accounting came and asked me if a very complicated Excel spreadsheet that they are using for cash receipts could be "moved" into Access. I explained to them the difference between a spreadsheet and a database and that Access could definitely be used to better handle transactions etc. but it would not merely be a matter of a "copy" but a design and build from scratch. Because I do not know much about Access - I thought I would double check my answer here. Thanks.

Answer Wiki

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That’s about it.

Some of the data structure can be re-used, but if the sheets rely heavily on functions or other methods of manipulation, they will have to be redesigned too.

Although you could do data manipulation in Access, I prefer exporting to excel and re-import the results.
Spreadsheets are best at that imho.

Not knowing exactly what functions/Macros you use with the data, the advice given can only be general.

How’s your VBA expertise? I’d examine the way you can use it in this case.

Good luck

Discuss This Question: 3  Replies

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  • KSoniat
    Thanks Chippy!
    610 pointsBadges:
  • Dgrainge
    I use access with Excel data in order to use reports. Spreadsheets are good at simple repetitive calcs, data validation and the like. Excel is lousy at outputting summary data in sensible layouts. I Import and link excel sheets to an access database, then build my reports. I never attempt to edit data directly from Access because in my experience that leads to data corruption in Excel. Thanks Microsoft for allowing me to do so and cocking it up. Access 2000, 2003. In order for Access and Excel to link cleanly, you have to have tables in Excel which are laid out suitably. If you have bits of data all over the place, forget it. Similar data spread over miltiple sheets - forget it. If you know about normalising databases and the like, fine - but if you don't, please bear in mind that database design is a whole degree more complex than building a table or two in Excel.
    70 pointsBadges:
  • KSoniat
    DGrainge; Thanks. Accounting has had these for awhile and I know they will be a mess which is why they want a different vehicle. They were supposed to be a short term solution for a conversion which is now high priority and in the works. K
    610 pointsBadges:

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