Converting a file to PDF/A-1a compliant or Font-embedded versions.
PDF/A is an archival format of PDF that embeds all fonts used in the document within
the PDF file, meaning that a user of you file will not have to have the same fonts that you
used to create the file installed on their computer in order to read it. Some of the
solutions provided below will ensure that all fonts (including common system fonts) are
embedded, but do not provide full compliance with PDF/A standards.
If you have Microsoft Word 2007 on a PC
1. Click on the round ‘Office Button’ at the upper left
2. Choose ‘Save As’
3. Change the Save as Type to PDF
4. Click on Options
5. Check “ISO-19005-compliant (PDF/A)” and OK
6. Click Save
(If your version of Word 2007 doesn’t have the Save as Type: PDF option, you may need
to download a Microsoft add-in: http://r.office.microsoft.com/r/rlidMSAddinPDFXPS)
If you have Microsoft Word 2008 on a Mac
1. Choose File > Save As.
2. Change the File Type to PDF
3. Save. Fonts are automatically embedded in Word 2008. (Note: This version
is not fully PDF/A compliant. Also, previous versions of Microsoft Word do
not automatically embed fonts).
If you have Adobe Acrobat Pro (not Adobe Acrobat Reader) and Microsoft Word 2003
1. When your file is open in Microsoft Word, go to the Adobe PDF menu
2. Go to Change Conversion Settings
3. Check ‘Create a PDF/A-1a:2005 compliant File’ and click OK
4. Click Convert to Adobe PDF