Categorizing Outgoing Mail

Lotus Notes
Lotus Notes 6.x
Hullo, I have been tasked with changing the notes mail template so that a user may select categories ('unclassified' to 'top secret') :- depending on the selection, I have to check the sendTo, cc and bcc fields against a selection of allowed domains - and stop the send process if appropriate - huge nighmare ! To start with, I am not a notes administrator, and have not done any serious development in notes/domino for a number of years. Any pointers to where I should look for some help ? Will be grateful for any guidance.

Answer Wiki

Thanks. We'll let you know when a new response is added.

Upon what I understood from your question no need to create the categories (‘unclassified’ to ‘top secret’) I believe you can do the following

1- On the Lotus Domino administrator
2- Go to the configuration document of the Hub Administration server
3- Create a rule not to allow message to sent to this ” selection of allowed domains”
4- Create Declaimer message to be returned to the sender to inform him that his message was not delivered because violates the rules

if you need further assistance please let me know .

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  • Gilliansclater
    Thank you so much for respondng. I am aware of the admin controls available, but I am required to actually allow the user in real time to select one of the security options (Restricted...Top Secret etc) which I have done by intercepting the SEND action and forcing a selection. On the basis of the selection, script in the Querysend checks the sendTo field and matchs the email addresses against predefinded lists of allowed addresses. If an email is not allowed to be sent, then the user is notified and the email saved in drafts. Sounds OK, but actually - it is extemely shaky and keeps falling over. Becasue I am not an administrator, I do not know the effect this will have on the mail routing either. What I would like to do is use the inbuilt process that you describe to halt a send (server configuration doc), but base the determination of this on the security level the user has selected. I am not sure how this could be (if at all) achieved - there would have to be away for the server rules to recognize the categorization on the mail before it is actually sent.
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