Oh I See! Getting CIOs to view their jobs from a different angle

July 21, 2014  6:57 AM

Six blind men and the elephant – the awakening

Arun Gupta Arun Gupta Profile: Arun Gupta
Change management, Collaboration

Part 1 was published last week; this is the second and final part of the story.

So, oft in theologic wars
The disputants, I ween,
Rail on in utter ignorance
Of what each other mean,
And prate about an Elephant
Not one of them has seen!

The CIO struggling with disparate views of the team who were unable to visualise the big picture and decided to leave it that way with his team providing the glue that held all of it together; he felt the effort of getting everyone to the same page will inordinately delay the project. So he chugged along for another few months keeping watch on the big picture; progress was slow but nonetheless there. Soon time came to put together all the pieces, get the system tested not just technically but functionally before the training and go-live.

This was one of the critical projects for the enterprise and the CIO; it was important and necessary for everyone involved that the project succeeds. The business teams who had always lived on an island looked from their window and kept trying to refine their view of the picture; it never crossed their mind that there were interdependencies which impacted the whole when they fiddled with their parts. The Project Manager kept reminding them of the uncomfortable truth which they kept denying putting an ostrich to shame.

Escalations to respective business and function heads brought everyone to the table looking worried and making the right noises. Admonishments distributed around liberally and pulling up done was deemed adequate response to the crevice that was getting bigger by the day. Not convinced that this was going to work, working with the CEO, the CIO decided to use some creative analogy to explain to the group why they need to acknowledge the elephant in the room and look at the unified view before the beast tramples all of them.

The CIO asked each functional lead to present their process maps and changes sought to the system; he put all of them through the paces noting down points that were discordant with overall progress. As a clear picture emerged through the noting the real challenge was as visible to everyone as the elephant in the room which no one could any longer feign ignorance about. Acknowledgement of the creature was a starting point towards redemption and everyone looked up to the CIO for the proverbial silver bullet.

He highlighted the fact that everyone had agreed to the commercial-off-the-shelf-solution (COTS) as the right choice before the project began; everyone also acknowledged that the solution has best practices that are used by many peers and competitors globally. The team had willingly agreed to adopt the new normal and reality to improve their operational efficiency. Some of those team members were no longer in the implementation team but representation of the organization process cannot be person or location specific.

The CIO went on to demonstrate how individual views were being projected as departmental views to the detriment of the project. Ignorance arising out of lack of experience or alternative perspectives manifested in the dialogue that the users had with the development and implementation team; their unwillingness to look at possibilities was driving the change averse behavior. They were good people who were proficient in what they did; they had invested their lives in maintaining status quo as it worked for them.

The CEO recognized the malaise and applauded the fact that the CIO had escalated the issue which has plagued many other non-IT projects too. No one talked about it openly and it had almost become part of the culture of the enterprise. She faced the nervous group which had difficulty in accepting that now they can no longer live with their view of the elephant; the whole had been uncovered, it was discomforting. Some of the team leaders were enthused, the rest mortally scared with no real choices but to change.

She promised to stay on top of the situation and asked for all progress reports to be marked to her and attend all review meetings; she expressed her disappointment at the progress and timelines and asked the CIO to recast them with a stretch achievable target which he readily did. The teams accepted the eventuality and assured the CEO that they will collectively own and deliver the project. Many moons later the CIO was in the news for a successful deployment of a complex solution, a first in many ways in his chosen industry.

Do you have an elephant in your backyard?

July 14, 2014  7:00 AM

Six blind men and the elephant

Arun Gupta Arun Gupta Profile: Arun Gupta
Change management, Collaboration

It was six men of Indostan,
To learning much inclined,
Who went to see the Elephant,
(Though all of them were blind),
That each by observation,
Might satisfy his mind.

So goes an old parable from a few centuries back which has many even older variations across countries with their cultural nuances thrown in. While the object of curiosity does not change, the number of people in the group does and so do their inferences. Conclusions derived too have varied by context of the narrator and the reader or listener though they all end up pointing to one key aspect of human behavior, i.e. people jumping to conclusions based on their frame of reference and global ignorance.

Corporate world experiences elephants in the room, often leading to embarrassing and hilarious situations for those involved including instances where the elephant was never discovered. My friends have narrated many instances of the sum of parts being larger than the whole; differing frames of reference like the blind men in the fable have frustrated much intent to progress with incessant harping on their version of truth. Then off course there is the wise owl consultant who ends up painting a different animal farm.

The project was critical to the company impacting every function directly or indirectly. There weren’t any alternatives which is why it was a project that everyone agreed to unanimously. The CIO was happy that there was consistent alignment and endorsement of the project with hardly any resource constraints. Mood in the air was exuberant and success was perceived inevitable; everyone involved agreed that it could not have been done better with the transparency in decision making and setting expectations.

Few months into the project the CIO met with his peers to get feedback and inquire if he was missing anything real or perceived. Everyone had a fair view and appreciation for the flawless execution that had followed the project kick-off. Satisfied with the responses he forged ahead full steam; completing one phase and while moving to the next he hit some rough weather. With choppy seas and a pronounced roll, he again went back to the CXOs to check if course correction was required. What he discovered…

First stop Finance, he queried the CFO; everything is fine, it is a great financial accounting tool but… the indirect taxation model is not suitable and we would like to retain the old solution. Head of Supply Chain quipped that Sales & Distribution were good to go but… the planning part was not good enough and he would like to build a custom solution to meet the need. Manufacturing felt that their needs would be met at the basic level however… it did not address the stores and repairs current processes which would require additional solutions.

Marketing was non-committal in their response, master data needs to be fixed by someone before we can comment. Fortunately the Purchase team took to it like fish to water; they loved the solution which they believed will give them wings. Human Resources did not believe that they needed to change whatever they were doing; they were averse to change and closed. Fearing the worst he spoke to the IT team only to realize that the team was toiling away to keep everyone together moving in the same direction.

The disjointed and independent frames of reference portrayed a different view and plane; connecting the dots provided a picture that was far removed from reality. Everyone took a view based on what they saw and how it impacted them; there was no effort to stitch together a bigger or holistic picture. The original dream and expectation appeared a faint memory. Their views reflected a myopic vision in their risk-averse mindset and no one felt like challenging it. I know how to manage my part of the elephant.

The CIO realized the elephantine proportion of the problem where everyone in the functional teams saw a part of the animal they were exposed to and made preparations based on their conclusions. The IT team was left holding the portrait that the solution was expected to be. He contemplated different options and finally decided to leave the incomplete picture as is; he believed that he knew the elephant and how to tame it. After all this was not the first time he was in this situation.

And so these men of Indostan,
Disputed loud and long,
Each in his own opinion,
Exceeding stiff and strong,
Though each was partly in the right,
And all were in the wrong!

Was this the best option for the CIO? What would you do? To be continued…

July 7, 2014  6:30 AM

Chicken and the egg

Arun Gupta Arun Gupta Profile: Arun Gupta
Change management, Project management

They traveled the seven seas in a small group looking wide and far for the ultimate solution to beat all solutions and their competitors. Visiting software solution providers and their customers, the team ensured that they explored all the nuances of the solution as used by their hosts. It was a search spread over many months and millions of frequent flyer miles. They came back with voluminous notes which were put together to create the decision matrix. A winner emerged from the chaos; it was the current market leader.

The team was excited with the prospects of implementing the world’s best solution; they presented their conclusions to the management using business case formulated on vendor provided parameters and some internal thinking. Despite the high investment required, management accepted the widely used solution considering that alternatives were not even known by name. The system integrator and implementation partner who had worked through the journey celebrated the decision along with the team.

The team chosen from business, IT and the vendor made preparations and started the project as a cohesive group with broadly defined timelines. It was perceived to be easy with clear use cases and the fact that current manual process was riddled with inefficiency. Lagging competitors by many years, the team and everyone around acknowledged the need and urgency. Well begun is half done, so goes an old English saying; that applied quite appropriately to this marquee project which had all the ingredients that consultants and wise men talk about.

Months passed by in the requirement gathering phases and everything was hunky dory; the rigor of the business team was highly appreciated. Some more months passed by, the team was still in discussion on feature fit to the future state process. Exceptions were highlighted and the system expected to cater to these. The implementation partner was getting restless. Another couple of months later there were no conclusions on the final process; the IT team raised a red flag to the CIO, users reciprocated with an escalation to the functional head.

A senior functional resource was brought in to resolve the bottlenecks; he quickly realized that the users were attempting to force fit their existing processes into the new system. The group had challenges in understanding the basics features of the system despite multiple rounds of demonstrations and step by step explanations. Their lacked the ability to define new optimized processes and with no interest in changing the process they kept shifting the goalpost. Soon it was evident chances of success were like water on Mars.

The SME decided to unearth documents that were the foundation of the product selection. The going in comparison set was not a portrayal of the future state but a broad level definition of the function which obviously met every systems checklist. The selection was based on market positioning and market share in their industry. Almost everyone was using it and thus the decision was kind of obvious. It did not need the process that was adopted to determine the tools. The lack of focus on process from the beginning led to the current situation.

What comes first, process or technology? Should an organization determine the future state before attempting to select a tool or follow the process that this company did of finding the best tool and then try to figure out how to make it work? If technology is indeed subservient to business and process, then the journey traversed by the team had a fallacy; even when choices are limited as was the case again, should the process take precedence over technology? The savior understood the problem and solved it quickly to get the project back on track.

The Knight in shining armor took some difficult decisions and changed some resources while staying involved with the rest focusing on what mattered. He separated the critical and the important while parking the good and nice to have. Exceptions will be addressed when they occur, let’s move on with the 99%. Suddenly everything started moving and though delayed they were back on track. Given the situation I believe that it does not matter which comes first in the poultry farm; it is about where you want to go.

The organization acknowledged the fact, “People are not your best assets, the right people are!” and that’s a story for another time.

June 30, 2014  6:28 AM

The digirati are coming

Arun Gupta Arun Gupta Profile: Arun Gupta
BYOD, CDO, Digital disruption

With the advent of the Internet two decades back euphoria around internet based business models exploded upon all of us. Predictions like “if you are not on the web, you will be dead or if you don’t have an internet strategy, you don’t have a business strategy” shook up everyone and pushed them towards limits of paranoia. Untenable valuations on shaky business models led to the dot bust that wiped out millions from budgets and zillions in market capitalization. Now digital is rivaling the din of the past and it has everyone scrambling again.

Some CIOs saw it coming earlier than others; creating awareness within their enterprises, they attempted to raise the bar. Initial reactions of cynicism and indifference led many CIOs to return to their comfort zones while the world around them flirted with the digital wave. As success stories started trickling in, it gave jitters to the disbelievers and created a flurry of disconnected activity. Every CXO wanted a digital project; everyone added the word “digital” in the headline; many ignored the CIO to avoid embarrassing discussions.

SMAC came the response from consultants, vendors and the IT folks alike; to get started on your digital journey, you need the skills, talent and a link back to the physical world that IT provides. Many CIOs reveled in the limelight of having been ahead of the game while the rest joined the confused ranks adding to the chaos with technology play. As individual pieces of Social, Mobility, Analytics and Cloud made way into various initiatives, the picture started to become clear that digital is not an option anymore; it is going to be a way of life.

Board room and management discussions on digital attempted to create correlations with revenue growth, customer service, enablement of suppliers and business partners, automation for improved process efficiency. Now the connections to enterprise goals are shifting the discussion from the likes of Big Data Analytics or Mobility to creating new business models or tapping new profit pools and outpacing competition. Everyone wants to be anointed with title of the CDO to be hailed as the hero when success arrives.

Competition from new age companies in some sectors like hospitality, retail, virtual collaboration, and travel and entertainment has disrupted conventional age old business models leading to a scramble to catch up. Industrial giants slowed by corporate inertia are waking up to new threat and opportunities. Willing to use their scale, muscle power and enormous resources, they potentially have the ability to devour the small fish while they establish new business models and reinvent their business, systems and leverage the digital wave.

Silos of digital initiatives will at best test a hypothesis, for enterprise wide impact, cohesive and integrated approach with CEO alignment is essential. Reality is, IT and business strategies are no longer separate, and they have become inseparable. With everything going online and “Internet of Things” creating an avalanche of hitherto unexplored data, enterprises are pushing the boundaries of analytical possibilities. Corporate and information boundaries are disappearing demanding democratization of analytics and decision making.

The oft repeated question to CIOs raises its head again on their position in this evolutionary revolution? IT teams need to focus on not just scale but also the new application ecosystem that requires IT teams to discard legacy and pursuit of monolithic systems and shift focus on agile built for purpose apps. This paradigm shift requires preparation for non-stop business in the interconnected world. Customers are challenging the business of incremental innovation and forcing companies to listen and co-create new products and services.

Digital is here and how! For most CIOs BYOD/T was a beginning, BYOW (Wearable) will stretch the already delicate ecosystem. Finicky customers expecting instant gratification threaten fragile brand reputations with 140 characters and less. Consumption patterns are shifting thereby forcing CIOs to rework corporate peer relationships. I believe that CIOs can reclaim lost ground by challenging existing digital alignments and build the foundation that will help the enterprise win in raging battle for revenue, profitability and the customer.

Your enterprise digital stance may be a challenge at the moment; culturally maybe the company does not enable open ideas or visible risk; it is up to you to decide whether you want to be a bystander while the world moves ahead or you want your destiny to be linked to the new world of digital enablement? Are you ready?

June 23, 2014  6:36 AM

How to select a vendor

Arun Gupta Arun Gupta Profile: Arun Gupta
CIO, IT vendors

That was a big debate as debates go though not as big and passionate as the Business IT alignment or for that matter on the changing role of the CIO or the shortest trigger which is the CIO reporting to the CFO. Conflicting and alternative views were aired by those present; by the time the group broke up there was no consensus and everyone agreed to disagree in defining or classifying a “best practice”. The innocuous subject of discussion was how should the IT team and/or the CIO select a package or solutions vendor!

For business as usual application support, break-fix maintenance services, system or database administration, network management, data center and then the servers, storage or network devices, vendors are largely selected and managed by the IT team. In many cases the CIO is happy to let go and have his/her team manage these relationships, service levels and depending on the governance model, the negotiations. These all comprise operational IT which is essential to run the business and is only noticed when something breaks.

Enterprise projects or new initiatives represent a different set of dynamics; the heads of function(s) impacted their CXOs and their operating staff which will feel the change, most of them have a view on the right or the best or the cheapest solution. Industry benchmarks based on global industry and local market view and competitor information provide a starting point. Then there are favorites based on past experience or use in previous company that skews the selection process depending on the seniority of the person pushing it.

Most initiatives start with an internal discussion with internal stakeholders on solving a business problem or tapping an opportunity which culminate into documented requirements and outcomes. This is when business likes to handover the reigns to IT to find the most appropriate solution, negotiate, implement and deliver the outcomes. Technology CIOs love this though this hands-off approach “I know the business and you know the technology” has had its share of challenges with iterative development and delayed timelines.

The more formal process expects a Project Initiation Document or some kind of document prepared by Business and IT, which is then circulated and signed off to formally start the search. RFIs and RFPs follow resulting in colossal volumes of paper which no one reads; subjective and objective scoring of responses create a vendor shortlist who are invited to present to the group that sees diminishing participation over time. Final set of vendors are grilled and the winner is announced; such a process requires high level of maturity to sustain itself.

Research companies and third party assistance for independent assessment based on formally defined parameters was touted as the way to drive a decision transparently. This was accepted as the best and irrefutable methodology in the past though not too many had used it due to the cost of conducting such an exercise and the discovery of secret alliances such companies had created with vendors. Then a junior CIO murmured about a research company changing the parameters to put forward a vendor based on his boss’ choice and directive.

The view of many in the group was that users don’t know enough about the landscape and choices available; they should stick to defining the problem or articulating the opportunity; partake in the requirement gathering and participate in the testing, training and deployment. The counterview expected business collaboration through the project with equal ownership from concept to execution. Both camps spoke of their experiences – successes and challenges – which were in ample quantity to pick from.

As I see it there is no right or wrong way to select a vendor; in many cases the choices are not really choices with dominant vendor position for the process, function or industry. IT maturity, governance and credibility play a strong role in whether a unilateral or collaborative approach is best. Internal strife if any is best managed within; in either case, it is critical to not lose focus of the expected outcomes and project a unified view to potential vendors and partners. For CIOs to stay relevant as business partners they need to be adaptable.

It is our attitude at the beginning of a difficult task which, more than anything else, will affect successful outcome!

June 16, 2014  7:18 AM

How much more with less?

Arun Gupta Arun Gupta Profile: Arun Gupta
Cloud Computing, Outsourcing

Over the years economic cycles have turned all conventional wisdom upside down; the new normal that became reality before the turn of the decade squeezed all the unnecessary costs out of every line item in IT budgets. Do more with less being the mantra, CIOs scrutinized operations and optimized them ruthlessly. Half a decade later and half way through the year, one of the resurgent themes with many CIOs is conservation of funds; revenue growth has been under pressure for some time, bringing costs back into focus.

In an informal gathering of CIOs this was the predominant theme with everyone attempting to figure out where do they get additional savings from ! Hardware refresh had eliminated maintenance costs for a few years, but now maintenance and support contracts are up for discussion for all the critical and non-critical hardware. Users now expect desk side support for all types of incidents and problems; with rising manpower costs, hardware service vendors and maintenance providers are demanding inflation linked increases.

Last time around there was a flurry of activity around license management; are people really using their allotted licenses? Thus software license costs were pruned down to the bare minimum required; number of users has gone up now and there is a need to buy additional licenses. Vendors pushed usage audits and attempted to enforce compliance to license agreements putting the CIO in a precarious situation; no one wanted to be non-compliant. Open source again became a discussion with limited success for some.

Back then again contracts for running legacy and custom applications, and maintaining business as usual were trimmed; wherever possible the activity moved to internal resources. Onsite activities were offshored to the service provider’s premises; back office functions relegated to low cost locations in the suburbs. Contracts were examined afresh and brought down to a bare minimum. A few also took the tough step of letting some of their team mates go and reallocated portfolios stretching the remaining team. FUD ruled for a while.

So where do we look for new savings opportunities? How much more can we do with less lamented the group? The group had no bright ideas, nor any best practices to share. One of the CIOs present gathered sympathy for a 25% cut imposed on her capital investments as well as operating expenses and still expected to run projects as well as keep the lights on with no adverse business impact. Someone suggested that she conduct an open dialogue with her boss and ask him for ideas on how to implement the cut.

Systematically the group explored some of the options that vendors pitch in as cost savings measures. Is the Cloud with pay-per-use models a viable option ? Variability has been one of the promises from the cloud; but then the proponents of this model cautioned against if cost savings was the primary objective. If you moved existing loads to the Cloud, what would you do with the existing hardware? It would anyway make sense only if there was a need to increase compute capacity or hardware refresh was imminent.

Can and should total or strategic outsourcing be explored? That is when most vendors promise 20+ percent savings and projections are locked down for a number of years! Transfer the accountability and let the vendor figure out how. A couple of CIOs who had been there done that cautioned against it. They have had a harrowing time making some of the numbers in the spreadsheets stick in real life. Legal teams poured over contracts to find a way to make it stick; the CIOs ended up in getting the stick instead.

Most organizations which are driven by ratios and numbers resort to cost cutting rather than cost management in their attempt to keep the street happy. They want to look better than their competitors and keep the stock price high sometimes even at the price of damaging the DNA of the company. Consultants get hired to find hidden costs while they get paid visible money with diminishing returns. I believe that enterprises driven by customers don’t resort to cycles of cost containment and thrive in adversity.

A lone voice in the room asked, “Can we look at increasing revenue instead?”

June 9, 2014  7:01 AM

Career or comfort?

Arun Gupta Arun Gupta Profile: Arun Gupta
IT careers, IT jobs

Should I take up the new offer I have? It’s offering over 50% rise and a larger responsibility. The industry is the same and the company which is a recent entrant is growing in leaps and bounds. I have been in my current company and role for over 4 years now and it has a great work-life balance. So moving to the new assignment would entail moving to a new city, unknown people, unknown culture, starting afresh building credibility and gaining acceptance from the team as well as peers which would take a year or so.

The CIO was past his mid-life crisis and leaning towards his sunset years with about a decade of active working life remaining based on generally accepted and regulatory definition of retirement age. He was doing well in his current company having spent a decent amount of time managing process, systems and expectations. He had been successful though not overtly so, but consistent in his ability to deliver to promise and keep progressing. He was been headhunted for the first time and was excited by the prospects of the new role.

He was also heavily into work-life balance and an example for some of us on keeping the balance tilted towards life more often than work. While his demeanor suggested a laid back person, he was effective in managing tasks, projects, budgets, suppliers and customers with ease. Financially stable and well off, he was not driven by monetary incentives nor materialistically inclined. Thus I was a little taken aback with his meanderings considering that he was of a sure mind and rarely hesitated or consulted anyone in such matters.

Challenging him to listen to his heart rather than the mind if they were in conflict, I asked him what caused the dilemma? Was he unsure of the new organizations ability to succeed in the chosen industry or was it the comfort zone that caused the see-saw decision? It’s not like that he had spent a lifetime in the current company; why was he feeling discomfort by the thought of change? Continuous prodding finally brought out some interesting tenets for his inability to take a decision and it was not an easy one to solve.

Growth in current company would come over time; it was a profitable and stable entity where he had the freedom to operate. He knew the system and how it works; he had a good team and they delivered consistently. His family was well settled in the current city; wife working, kid entering last year before college, other kid getting to his first job in another city. He had just bought a house with a mortgage and done it up with a lot of care. Workplace being a stone’s throw, he enjoyed life to the fullest even after putting in the required work hours.

The new entity had expanded fast and planned high growth in an industry which had a lot of promise but not too many made money. There was a lot to do for the next couple of years and he would hopefully grow with the company. The new company had a frugal mindset and culture vis-à-vis his current one. Work-life balance would become a memory with pressures in the company, a new entrant in an industry requiring deep pockets. Success would come but require far more effort; comfort versus challenge!

Would you sacrifice work-life balance and family over career? How do you prioritize and determine where you should focus? At which life stage should life takes precedence over career or career over life? When do you reach a point that you get off the treadmill? Many have given up careers to pursue their hearts desire or become entrepreneurs on reaching financial goals; some remain hesitant with fear of the unknown. It is easy to stay in the comfort zone until life gives you a push to get out and start afresh.

I believe there is no right or wrong, no good or bad decision. The inflection point varied by individual; open a restaurant, write a book, teach at B-schools or colleges, the calling has varied for some of my friends. My recommendation to my friend was to take a few days off and introspect for the future and find what keeps him going every day. If you can dream it, you can also make it possible. I for one have been conscious of comfort zones as they give me discomfort. What would be your advice or what would you do?

June 2, 2014  7:35 AM

Selecting the right candidate

Arun Gupta Arun Gupta Profile: Arun Gupta

The flood of resumes was overwhelming; I was surprised by the numbers wondering if there was a crisis out there with people wanting to leave. Maybe it was the company and its reputation that created a pull of sorts that the applications found exciting. Or it could be that the economic situation has resulted in uncertainty in their current positions and thus they sought a comparably stable environment. Anyway the problem of plenty was a good problem to solve which gave us the option to choose from the best and the brightest.

Sifting through the lot it was difficult to shortlist probable candidates; everyone appeared to have been there done that, a menu card of technologies that they professed to know and work experience that would make you want to hire them right away bypassing the process. Discounting spelling errors in favor of experience, the final list of interviewees was drawn up. The list was not as short as expected, but then we did not want to miss out on deserving candidates just because they had turned off spellcheck or had bad grammatical mistakes.

Not having conducted so many interviews at a go, they had to be spread over 3 days with almost 20 candidates. In tow a HR colleague and the functional lead who wanted to evaluate technical skills, armed with a formal assessment sheet to capture impressions, we started the process; questions were divided to suit our respective functions. HR would break the proverbial ice, settle down the person, my teammate tossed difficult technical questions and I looked at attitude and confidence. The days passed by in a whirl and we had a winner!

We have been taught to keep our demeanor friendly and suppress emotions while conducting job interviews; it was difficult to hold on to sanity and control laughter in few occasions. The journey to the end was excruciatingly painful and frustrating; the candidate with the perfect resume turned out to be a disaster. She had put in all the right keywords, technologies and projects; she had been in projects with the technologies in a role that barely gave her basic understanding. Scratching below the surface revealed no substance.

Another one believed that he scored 10/10 on every skill mentioned in his resume and that he had reached the pinnacle of learning. He was stumped on most of the questions which led to his quick exit. One candidate kept repeating that the information about the projects he had worked on was classified and that he was under NDA and thus could not talk. One person narrated the long story of her life for about 30 minutes immune to any attempts at interruption. We thanked her for the enlightening moments and heaved a sigh!

The quality of most discussions made us wonder about current state of knowledge and expertise; or is it that the unwanted and incapable having realized their shaky existence decided to seek newer pastures. Are these the types who find themselves on the left side of the traditional HR performance bell curve? My HR colleague mentioned something about finding the right talent through references and not an open process. Junior and mid-level hiring filtering done by executive search companies and headhunters is typically based on keywords.

The selected candidate did not have all the skills required for the position; he was short on qualifications though the experience was relevant. Knowledge on technology was above average with understanding of his own limitations. He demonstrated how he stayed abreast of current trends and could articulate how he worked in teams. His enthusiasm and candid responses had all of us liking him; his can do attitude clinched it in his favor. We exchanged notes and everyone was in agreement; so we made him an offer.

We were pleased with our find and wanted him to join us expeditiously. He accepted our offer and promised to revert on when he could be part of our company. Weeks passed and HR kept following up on his joining date. One day I receive an email: “I thank you for your offer and opportunity to work for your company; I have carefully considered it and after much deliberation and discussion, I have decided to stay back with my current employer. I wish you all the best and hope our paths will cross again in the future.”

Life is tough!

May 26, 2014  11:55 AM

Revisiting green

Arun Gupta Arun Gupta Profile: Arun Gupta
Green IT, Power management, Renewable energy

It’s more than 20 years now from the first collective industry recognition (Energy Star ratings) and the desire to do something about reducing power consumption by IT equipment. The cycles of heightened awareness and hype coincide with economic cycles or at times a paradigm change brought about by new technology or use of existing technology like virtualization or cloud computing. So when one of the organizers asked me to talk about Green IT, I was perplexed on the unexpected resurgence; or was it a red herring or just a slot filler?

Researching the market beyond personal experience to understand the current traction and prominence of Green IT, I started talking to CIOs to understand their journey or milestones on the subject; I was hoping to use some of the insights in my presentation to an audience of CIOs. Thus over the next few weeks the data points that I gathered did not focus on public or private clouds, but to understand if Green was still a discussion in different industries and industry leaders or has Green fatigue set in?

Less than a decade ago carbon credits were a boardroom discussion and some people made a lot of money trading them; then they just vanished. Data Centers started touting Power Usage Effectiveness (PUE) or Data Center Infrastructure Efficiency to demonstrate how Green they were. Overhead non-compute power usage for cooling and other uses ranged from typical 80% to highly efficient 10%. Power used by servers and computers for the same task has been reducing almost linearly over time challenging PUE.

CIOs finished fixing the data center quite early and also created efficiencies for end compute devices with power management policies and improved awareness. From there on they focused energies on office infrastructure, ambient lighting and temperatures, electronic documentation, communication and as a result saved trees. A few also took control of energy usage monitoring with embedded and targeted sensors linked to BMS (Building Management Systems) and reduced power consumption in good measure.

The question is, with so much getting done and almost every enterprise reaping the benefits over the last decade, is Green still a relevant discussion? Who if anyone is tasked with overall enterprise Green initiatives? Is it only about controlling power used or creating a movement to conserve natural resources? Is Green an integral part of decision making explicitly mentioned in evaluation parameters or implicitly used in every decision making? Have people stopped flying around for meetings and embraced Video Conferencing? The answer is yes and no.

I don’t believe that CIOs are measuring and reporting metrics around Green. None of the CIOs I met did, but there is a discussion around power efficiency and overall cost of running BAU or keeping the lights on. CXOs are not enamored by earlier conventional solutions which are now basic hygiene as are new LEED certified buildings. Reality is that for technology and compute power, the bar keeps shifting every 4-5 years; what was green in 2000 or for that matter even 5 years back appears archaic when compared to currently available hardware.

At the conference the audience engaged in a discussion and debate on the relevance, challenges and opportunities; one of the participants sought suggestions to break the cultural vice around personal printers which gave his global centurion company a person to printer ratio of close to one. Someone shared extreme automation to switch off lights and air-conditioners when there was no movement resulting in hilarious and occasionally dark and sweaty situations while people were in the room working!

Green is here to stay and awareness of the new generation brings new opportunities. For CIOs it is important to seek avenues beyond the conventional interventions of the past. Cloud computing is shrinking the data center and mobility is driving the workforce out of offices. Power generation is focusing on renewable energy sources which reduce the global carbon footprint. Some of the power hungry enterprises are going to embrace these as the world works towards creating a better tomorrow.

The role you play in this evolution is up to you!

May 19, 2014  6:56 AM

Customer Advisory Boards

Arun Gupta Arun Gupta Profile: Arun Gupta

“You can’t just ask customers what they want and then try to give that to them. By the time you get it built, they’ll want something new.” So said the most iconic leader in the IT industry and stuck to this philosophy as his company built some of the most vied for products; the success that followed remains unparalleled though the bull run has slowed down a bit. Everyone wondered exasperatedly on how they can replicate this model as it is contrary to conventional wisdom and what they were taught in B-school.

Until not too long ago the software industry churned out products with features and functionality based on internal discussions on what the customer may need or in some cases based on what their initial customers asked for. With generic solutions not fulfilling the expanding needs, over time they started hiring industry domain experts to create vertically aligned solutions. This did address the gap partly for a while and then customers started demanding better aligned solutions for their specific problems and opportunities.

Some companies recognized the need early and started creating Customer Advisory Boards (CAB) with CIOs of their large customers to participate in the product roadmap. This was extended to include some of the innovative adopters of their solutions though they may not have been high revenue customers but brought value to the discussion. The ensuing engagement, discussion and debate influenced the prioritization of new features and in some cases the positioning of their solutions resulting in a win-win situation.

Some of the services vendors took the cue and hired from the industry to strengthen their industry practices; consulting companies followed suite thereby changing the discussion with their customers. They determined that the need was to embed the resources internally and not limit to an advisory role. Now the software industry is going through a transition with even mid-sized companies thinking of CAB to gain the benefit of customer connect and better alignment of their product features and evolution to what the industry wants.

Interestingly hardware manufacturers have remained disconnected; they continue to launch products with the philosophy of the icon attributed with the famous quote. Past practice of customer focus groups has largely been discarded by marketing teams. Faster processors, bigger, brighter and higher resolution screens; consumers love it and they do more of the same. Then they have attempted to push the same products to enterprise customers and wondered why it is not gaining traction the way consumers are lapping them up.

CIOs are not excited; what else do you want has been the lament? Over the years the clear message from many CIOs to the IT industry enamored by all things mobile (phones, tablets, and applications) has been that the faster, better, cheaper does not connect with enterprise use cases. Enterprises need manageability, serviceability backed by service levels, and reasonable (measured in years not months) longevity. Consumer devices require additional investments to make them work in our environments.

Consumer applications and games are great; couple of apps on the app store for some customers or pilots on industry specific use cases does not make you an enterprise ready development partner. We don’t want to explain everything from the basics to your team; how are you going to fill in the gap between what we say and what your team understands. Do some homework and more than anything else listen before you start crafting solutions; you have an advantage over your big competitors, use it well.

The question is then, is CAB the way to go for companies who want better traction of their solutions or services in the enterprise space? It is a model that may work for the larger IT companies; how does a smaller outfit get the benefit of the experience? In “Scaling Startups” (http://cio-inverted.blogspot.in/2014/03/scaling-startups.html) I had referred to a mentoring model and role that CIOs can play; maybe it is time for IT companies to embrace CIOs to help them forge ahead. What is important is the change in mindset and philosophy with internal agreement on the new way of working. I hope IT companies understand this sooner than later.

As a CIO, are you up to the game?

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