Why don’t a CIO’s ideas stick? Your ideas are too complex. They’re not spoken in the language of the business. They solve the wrong problem. Customers don’t see what’s in it for them. Your boss doesn’t believe they will work. You come off as a buttinsky. Your timing is off, sometimes by years.
That was the CIO feedback in a workshop titled “How to sell internally without ROI” at the Gartner CIO Leadership Forum in Scottsdale, Ariz., this week.
The session no doubt began with a trenchant analysis of why CIOs often find themselves in the position of having to sell ideas that don’t have an ROI. By the time I walked in, however, attendees were engaged in that staple of CIO conferences —
self-flagellation self-examination. This was followed by an exercise aimed at developing the perfect elevator sales pitch for executive peers and other business customers.
What? You’re not a salesperson, and all your constituents take the stairs? Irrelevant.
Developing an elevator sales pitch for your proposals, whether recited in an elevator to the people you’re trying to convince, or never delivered at all, is a useful exercise for CIOs, explained Leigh McMullen, the Gartner analyst leading the workshop and author of “Creating Proactive Proposals That Stick.” For starters, the process helps crystallize your ideas. The cost of sales is an important metric when you’re selling an idea or proposal, he said. CIOs have enough to do without wasting their time pitching ideas that don’t go anywhere. A good elevator pitch also forces you to think in terms of two things that don’t come naturally to many CIOs: affinity (as in, what you and your ideas have in common with the people you’re trying to sell to) and messaging (more on that in a moment).
So, how do you develop an elevator sales pitch that might actually get you somewhere — aside from couching it in the language of business (for example, “What if I can shorten the cash-to-close cycle to 15 days from 90 days?”), establishing trust and improving your “opportunity management” skills?
McMullen’s advice to CIOs is basically to channel your inner novelist — or better yet, your inner Hollywood scriptwriter. Turn your proposal into a story that will resonate with the people you’re trying to convince.
Without further ado, here are Leigh McMullen’s step-by-step instructions for developing proposals that stick, as well as a sample elevator pitch in which a hypothetical CIO of a major hotel chain tries to sell the idea of putting in check-in kiosks:
1. Good characters drive a compelling story.
Decide who the “main characters” in the story are. These aren’t necessarily the stakeholders or influencers who are being sold to. They usually are constituents of these stakeholders.
The main characters in the hypothetical automated-kiosk caper are the hotel’s frequent (aka high-margin) travelers.
2. Reveal the problem.
Determine the problems the main characters face. What keeps them awake at night, and what is the basic problem the proposed solution is trying to solve?
“Frequent travelers are always standing in line — at the airline check-in, at security, when boarding the plane. And finally, when they get to their hotel, there’s another long line.”
3. Allude to, but do not reveal the solution.
This is often called the compelling question, because it causes the stakeholder to focus on the answer that the seller is about to provide.
“What if, when they got to our hotel, there were never any lines?”
4. Pitch the solution, then anticipate objections.
In one or two short, simple sentences, describe your idea and how it solves the problem of the main characters.
“If we deployed automated check-in kiosks, we could virtually eliminate customers having to wait.”
“Now, I know that sounds expensive, but we can more than make up for the investment by reducing front-desk staff. Additionally, we’ll actually improve customer service and perception of value, because the front-desk staff will be more available to help serve the customer rather than be occupied with mundane tasks.”
Or you could just download “Get Shorty.” Not that I’m saying you or your customers have anything in common with loan sharks and petty mobsters.
When Chris Kemp joined NASA five years ago as its chief technology officer for IT, he was “in awe of how much potential the organization had to inspire people.” The quote comes from his blog this week about his resignation. After his final day today, Kemp’s future technology innovations will take shape in a garage somewhere near Palo Alto.
The average tenure for a CIO is about six years, according to our own survey and others. So, it’s easy to think that maybe it was a natural course of events, this parting of the ways. But any of us who have had the humbling pleasure of seeing stunning images from space online — the result of a deal Kemp helped broker between NASA and Google in 2006 — owe more consideration to the forces (or lack thereof) of bureaucracy.
Kemp is a dreamer — and producer — of technology innovations who was caught in irons at NASA, if you read between the lines of his blog. Heck, you don’t even have to read between the lines; he says it: “It’s hard to be an entrepreneur at NASA these days.”
It’s difficult to believe, given Kemp’s role in the Nebula Cloud Computing project, which gave NASA researchers instant-on IT infrastructure for rapid application development, deployment and collaboration. Many would argue that Nebula was the cloud that spawned the disruptive industry now transforming enterprise computing. He also spearheaded Apps.gov, one of the first self-service portals for cloud computing services.
But I digress. The point here is why Chris Kemp is leaving NASA. In his blog, he rued his remote situation at the NASA Ames Research Center at Moffett Field, Calif., as being too far afield from Washington, D.C., to gain mind share and funding for technology innovations in a time of continued budget cuts.
“Whereas I thought I had the best of both worlds, being a headquarters employee stationed in Silicon Valley, I actually had the worst of both worlds … no influence when I can’t be in all of those meetings at NASA HQ, with no mandate to manage projects at Ames,” Kemp wrote.
If there is a lesson in Kemp’s resignation from NASA, it is that actual facetime still beats Skype.
That’s something Lalit Panda, whom I profiled for our CIO Innovator series this week, knows very well. Panda, who lives on Long Island and commutes to Mahwah, N.J., spends up to three weeks a month flying around the globe to electronics companies owned by D&M Holdings Inc., where he is global CIO. In less than two years, he has instituted numerous technology innovations, including a global VPN and collaboration tools that allow marketing staff to communicate with customers through easy-to-update websites.
D&M is based in Kanagawa, Japan, so Panda is this week helping to sort through the twin disasters of earthquake and tsunami. Our thoughts go out to him and the people of Japan, who give disaster recovery a deeper meaning, as well as to executives like Chris Kemp, who use technology to accomplish their innovative ideas.
It’s just an impression, but are CIOs determined to be like the coolest cats in the room? At the two conferences on IT transformation I attended this month, I kept hearing about the letter Q, as in: “We need to be more like Q, not Dr. No.” And “the person we’re like … is not Scotty but Q.”
From what I could gather, Q CIOs of both the Bond and “Star Trek: The Next Generation” varieties all love iPads. If their staffs put up a fuss about deploying consumer products like the iPad, a Q CIO will listen to the 20 reasons why it can’t be done — as Boston Scientific CIO Rich Adduci did last April — then admonish them to man up, or as he put it, “change that mind-set and be leaders and innovators, as opposed to Dr. No.” IT transformation is not for wimps.
These Qs are cool all right. Listen to Greg Buonocontri, CIO of Pitney Bowes, on the topic of risk:
“We have been bred to keep risk out of the equation for operations reasons and failure reasons. That is a luxury we no longer have,” Buonocontri told a Boston summit of CIOs last week. “We’re going to have to take on more risk … and if we don’t, there will be other people sitting in our chairs.”
Qs come in both sexes. Before anybody sits down with the business and starts talking about being a partner, warned Jo Hoppe, CIO of Parexel International, “You had better make sure that you have the basics right … or you’ll be told to get back to your help desk calls, to get back to your knitting.”
Need it be said, Qs don’t stay home tending to their knitting. And they’re willing to go to some pretty dark places in the name of IT transformation — Hoppe’s Parexel, which manages clinical trials, is recruiting patients on YouTube and Craigslist.
Another thing about Qs? Like Bond Q and “Star Trek” Q, they owe it all to technology.
“For the first time in our history of IT,” said former H.B. Fuller CIO Steven John, “we now have the technologies that will liberate us from the operational work and even the transformational work, so we can focus on the strategic work.”
IT innovation: It’s the buzzword of the year. But what does it actually mean?
According to Dictionary.com, to innovate means to introduce something new or to make changes in anything established. In IT, that’s hardly a new concept: Advances in technology have always led to IT innovation for a competitive edge.
Lalitendu Panda, CIO of D&M Holdings, for example, is constantly integrating the technologies of the high-end digital audio and video brands that D&M acquires. The goal is “a single version of truth” across D&M’s inventory channel and customer-facing websites. As part of our CIO Innovators series, Panda will share his views on IT innovation next week on SearchCIO.com.
Not all IT innovation is driven by the heads of IT. In my reporting over the past couple of weeks, I spoke with a director of applications and a director of decision support at different enterprises, both of whom found innovative ways to make cloud computing services more palatable to their companies. One chose a cloud broker to ensure that workloads move seamlessly among major public clouds including Amazon.com’s and Terremark Worldwide’s. The other found an identity management Software as a Service to provide users with single-sign-on access to personalized homepages of approved applications.
Innovation is on the minds of CEOs as well, according to the results of PricewaterhouseCooper’s 14th Annual CEO Survey of more than 1,200 business executives around the globe. More than three-quarters of the CEOs surveyed said they believe IT innovation will drive efficiencies and lead to competitive advantage. Close to 70% are investing in IT to reduce costs and become more efficient, while 54% are funding growth initiatives that make use of emerging technologies in mobile devices, social media and data analytics.
Alexander Eliseev, chairman of the board of directors for Russian company Globaltrans, told PwC that technological innovation means finding “new and more efficient ways of accepting, processing and delivering cargo. It is very important that Globaltrans be at least a step ahead of the rest of the industry in offering new railway logistics solutions to the marketplace.”
IT innovation comes from the top, as well as from the rank and file, and is the engine of a recovering economy.
Businesses so know they need to track what customers are saying about them on social media and networking sites. Tracking customer sentiment online can contain, if not prevent, the damage inflicted by the misbegotten ad campaign that strikes a sour note, or a passenger’s musical rant that goes viral on YouTube. As a result, CIOs have been asked to provide analytics tools to help CMOs keep up with the chatter.
Don’t be surprised if HR comes knocking on your door next.
“This same technology that we have introduced from a market perspective now, all of a sudden has found another home with the HR teams,” said Andy Warzecha, vice president of strategy for information management at IBM, and a featured speaker at the recent Fusion 2011 CEO-CIO Symposium in Madison, Wis.
Human resources managers have discovered that “lo and behold, there is a bunch of stuff that employees are saying about the workplace,” Warzecha said.
HR traditionally has taken the temperature of the organization by putting out surveys, Warzecha said. But surveys tend to be “point-in-time instruments” relegated to a small percentage of people and influenced by what’s happening at the moment they’re being taken. Correlating an employee’s communications on both external and internal social media and networking platforms provides a much more holistic view of employee sentiment.
“There is a new way to be able to understand what is happening in our enterprise,” Warzecha said. “We now have a means to be able to understand and become attuned to the employee population inside the organization — and not only by the good stuff that may be going on inside the organization, but also what’s happening in emails, in the documents being written, and in what they are posting or tweeting outside the organization as well.”
IBM, for one, is “drinking its own champagne” by putting its social consumer-insight products in the hands of HR, Warzecha said. Big Brother Blue’s analytics are sucking information from email, from the Lotus Connections platform that hosts wikis and blogs, from Socialtext and Jive software used inside IBM, and from SharePoint or Exchange to help HR take the pulse of IBM employees.
“Job postings seem to be one of the largest things that employees are talking about,” Warzecha informed his Fusion conference audience. Compensation is a hot topic. Now that IBM is shrinking its campus, another biggie is where people are actually going to work.
As displayed on a nifty slide, the IBM products catalog not only what is being said by employees, but also who is doing the posting. “If you are looking for people who are self-promoting, there is a highlight here,” Warzecha said, pointing to one Louis V****, who appeared to be spending an inordinate amount of time talking about topics that might prompt HR to ask if he was really doing his day job.
“The point being is that a lot of this technology that is being developed for outwardly facing marketing has another use … [that] is actually providing very significant value from an HR perspective,” Warzecha said.
Holy Brave New World!
Warzecha put a benign spin on it: “If we can understand disgruntled employees and understand and catch employees before they leave our organization, it is a huge savings to us, as opposed to hiring and training someone else,” he said.
One of the CXOs in the room, to my relief, asked the obvious questions: “Does your workforce know that HR has these analytics? Is there a feeling that Big Brother is watching everything that I do?”
“We’ve talked a little bit about how we are beginning to introduce these tools,” Warzecha said, rightly pointing out that most companies already monitor which Web sites employees go to. “What I think you’re seeing is a move toward more and more of that being established from an HR perspective, and the policies and procedures in employee contracts are going to start to reflect that.”
Some IT departments are aggressively adopting “cloud-first” strategies for new deployments. Instead of buying new servers, they’re looking at Infrastructure as a Service (IaaS); rather than renewing expensive software licenses, they’re evaluating whether applications — from customer relationship management to enterprise resource planning — are more affordable as cloud services.
William Hayes, director of decision support at Biogen Idec, a biotechnology company in Cambridge, Mass., has done some of those “loose calculations.” A cloud evangelist in a company that doesn’t have a cloud-first strategy, he concluded that the costs of “running an application on a fully loaded VMware server versus running it on Amazon EC2 is essentially a wash.”
Given the risks of using public cloud services — security and interoperability, for example — such a finding might be enough to convince some enterprises to continue owning their IT infrastructure. What Hayes’s financial calculation didn’t take into account, however, is the speed with which he can provision and deprovision resources in the public cloud — in minutes, compared to the months it took him recently to deploy a new server. Time to market is critical for Biogen Idec, which is working to find a cure for such nerve degenerative diseases as multiple sclerosis, Parkinson’s and Alzheimer’s.
To minimize the risks while using Amazon’s EC2 for a development project, Hayes deployed a cloud broker in the form of a downloadable software “appliance” that requires a hypervisor, 2 GB of memory and a 50 GB disk in virtualized hardware. The software, from startup CloudSwitch Inc., encrypts data in Biogen Idec’s data center, ties into its Active Directory to push IP addresses and identity management policies out into the cloud, and secures the network to Amazon’s or Terremark Worldwide’s cloud, said Ellen Rubin, founder and vice president of products for the Burlington, Mass.-based CloudSwitch.
CloudSwitch is one company looking to solve the need for secure cloud services, according to Jeffrey Kaplan, founder and CEO of ThinkStrategies Inc. in Wellesley, Mass. Okta Inc. in San Francisco is another new company with a cloud-brokering Software as a Service that also focuses on identity management. SpotCloud, from Enomaly Inc. in Toronto, has popped up to provide a marketplace for excess infrastructure resources and companies that need IaaS.
“It gets back to failure remediation and insurance,” said Tom Bittman, distinguished analyst at Gartner Inc. in Stamford, Conn. By 2015, 20% of cloud services will be consumed via cloud service brokerages, rather than directly, up from 5% today, he said.
To learn more about cloud brokers, stay tuned next week to SearchCIO.com.
The recent news that Sears named 46-year-old Louis D’Ambrosio, a former IT executive at IBM and Avaya, as its new CEO strikes me as a big deal. Just a few weeks ago, Peter Breunig, who oversees IT architecture at Chevron, was telling me that chances are “slim” that an IT leader would become CEO of a nontechnology company like Chevron. Companies tend to look for people with domain expertise to fill that top spot, he said.
Certainly the business cognoscenti were taken aback by the news that one of America’s largest retailers had put an IT executive at its helm. Echoing others, Douglas McIntyre of AOL’s Daily Finance called the move a long shot: “The board may eventually come to regret not bringing in a seasoned executive from a firm like Macy’s or Wal-Mart,” he warned.
Or not. Maybe technology is changing how business gets done, so fast and so fundamentally that nontechnology companies are starting to feel that having an IT executive at the helm is not a long shot but a matter of survival.
Of course, Sears didn’t exactly go hunting in a basement data center for its new CEO. D’Ambrosio comes from technology with a lot of business savvy: He capped his 16-year stint at IBM in Big Blue’s marketing and sales division, where he reportedly was known as the billion-dollar man because he oversaw more than $1 billion in investments in programs for IBM’s software partners. As CEO at Avaya, he was in charge of taking it private — lucratively, as it turned out — and it’s rumored that Sears might want to go the same route. D’Ambrosio also has an MBA from Harvard and was valedictorian at Penn State.
But the reason this appointment strikes me as a big deal is how Sears Chairman Edward Lampert talked about it in his annual letter to shareholders:
“From the beginning of our CEO search, we were determined to find a leader with information and technology experience who could catalyze the transformation of our portfolio of businesses in the context of the evolution of the retail industry that is occurring more broadly. … Lou knows what it is like to be the 800-pound gorilla from his days at IBM, and he knows what it is like to compete against 800-pound gorillas from his days at Avaya. He also understands how technology can shape and change companies and industries. The profound changes that many industries, including retail, are currently experiencing require new thinking, new leadership and new business models. Information and technology have always been an important part of the supply chain in retail, but more and more it is becoming critical that we use information and technology in a much more profound way to deliver great customer experiences.”
“Determined to find a leader with information and technology experience” — wow! What will be interesting is to see what effect an IT executive as CEO will have on the job and life of Sears’ CIO.
For a piece I was researching this week on disaster recovery and mobile devices, I discovered the burgeoning industry of mobile device management (MDM). MDM software makers produce tools that help companies provision, configure, secure, update, support, monitor and when necessary, zap their mobile devices. Call it IT asset management for the 21st century. The vendors in this space — AirWatch, Good Technology, BoxTone, MobileIron and many others — are not exactly household names, even among the technorati. But there’s no doubt they have tapped into a computing zeitgeist — the rush to make enterprises mobile — that is breathtaking, even for them.
“It has suddenly happened, across the entire Global 2000 all at the same time, and across all verticals,” is how one MDM CEO put it. “You don’t see it often.”
MDM vendors have the war stories to illustrate: The world’s largest home improvement retailer is deploying 50,000 mobile devices; a large beverage company has deployed in excess of 100,000 mobile devices. A consumer electronics retailer is giving iPads to all its sales associates, because any customer with a smartphone who walks into one of its stores invariably knows more about the store’s products than the staff does. “We’ve got to give them technology so they have a fighting chance to answer one question right,” is reportedly how the retailer put it to its MDM vendor. Airlines are jettisoning pounds’ worth of airplane manuals and replacing them with iPads, the justification being that unloading the weight will save fuel. A jewelry chain that can’t afford to have all its inventory in every store is supplementing shelves with crisp mobile displays of its inventory at other stores.
Of course, putting walking computers into the hands of a large workforce also opens up businesses to tremendous risk. Suddenly this endpoint — in some cases, hundreds of thousands of endpoints — is a channel into the company network. “I call it death by 1,000 cuts,” another MDM CEO told me.
Where is the CIO in all this? According to the research analysts I spoke with, most CIOs don’t have a formal mobile strategy. The mobility teams now in place at some companies — segmented by users (white collar, sales force and so forth) — sometimes operate outside the purview of IT. As for disaster recovery and business continuity for mobile devices, many CIOs apparently haven’t given much thought to these issues yet, even though a compromised smart mobile device (unlike yesteryear’s cell phone) is potentially business-impacting.
Is enterprise mobility a high priority for your business? And what is your part, as CIO, in your organization’s rush to integrate mobile devices into your business processes? Write to me at email@example.com>
Desktop virtualization gives the business peace of mind. That was the bottom line when I asked Todd Bruni, director of client services for Christus Health, about the benefits of building a virtual desktop infrastructure (VDI).
Since the inception of client-side virtualization in the form of server-based computing seven years ago at Christus Health, employees have steadily gained anywhere access to the data they need to get their jobs done. If one of the 40 hospitals or affiliated facilities goes down, physicians will soon be able to use any device to tap back-end systems in the primary or backup DR facility.
“Knowing that they have multiple ways to access data, services or applications, that flexibility is a comfort and has become an expectation,” Bruni said.
An expectation that led Bruni’s team to start building a VDI to give employees access to more critical information like medical records, and more complex processing scenarios that could not be handled by Terminal Services. This is the latest phase of the desktop virtualization project. Prior stages included hosting some applications in the data center and moving the majority of task-based applications off of desktops using Terminal Services.
But building a VDI is not so simple. Sure, the endpoints can be thin clients and therefore cheaper and easier to manage. But personal devices also need to be factored in, and data that once resided on only personal devices now has to be managed in the data center. And cost savings won’t be a primary driver, since desktop virtualization costs span heavy-duty servers and additional licensing.
In other words, throw out any notion that developing a VDI will be as simple as server-side virtualization.
“With server virtualization, you worry about CPU cycles, memory, disk, network connectivity — the same things you did before,” Bruni said. “In the client [virtualization] space, you have to worry about screenshots, latency on circuits and whether that causes Flash video not to perform appropriately. There’s a lot of things that run on a desktop that never used to run in a data center.”
In the end, the benefits, including better disaster recovery, make investing in VDI worth it. Just make sure you take the time to educate your staff on the differences between desktop virtualization and server virtualization, and keep in mind that your virtual desktop strategy will change as business needs change, he said.
“We have to constantly re-evaluate and redesign [desktop virtualization] technology to adjust to our application portfolio and user requirements,” Bruni said. “It will be a constant improvement process.”
The IT department is moving at the speed of light. Performance monitoring tools enable IT managers to ferret out and fix network problems in seconds, tasks that previously would have taken days or weeks. Cloud services allow both technical and nontechnical staffers to spin up a server in minutes — a process that only recently took William Hayes four months because of lengthy internal processes.
Hayes is director of decision support at Biogen Idec Inc., a global biotechnology company based in Boston. His job is all about getting the right information to the right people as fast as possible. Time to market is everything in biotechnology, a field where competitors race not just for market share but to find cures (in Biogen Idec’s case, for multiple sclerosis, Parkinson’s disease and Alzheimer’s disease).
By using cloud services, “IT is freed from patches and moving hardware, and instead is asking, ‘how do we get information to the people?'” said Hayes, whose background is in informatics.
Hayes is pushing hard for Biogen Idec to adopt cloud services on a wider scale. “To be agile, we can’t wait weeks to months to get servers to try new technology,” he said. But the cloud is “not a standard practice, day to day. The trick has been to upgrade internal IT processes. It’s easier to go completely cloud with new processes and concepts.”
Biogen Idec has been using Amazon Elastic Compute Cloud for specific uses including application development, but for reasons including security and interoperability, “it’s been challenging to deploy that internally,” Hayes said.
Challenging, that is, until Hayes found a solution that offers both. Read more about Biogen Idec’s cloud computing strategy at SearchCIO.com in the coming weeks.