May 31, 2007 8:53 AM
Posted by: mwright16
Why is it still acceptable to the majority of us to protect and recover our data like we did in the 1980s? Obviously, backup software has evolved in the last 20 years to perform differentials, incrementals and synthetics, integrate with most major databases, take advantage of array-based snapshots and do SAN-based backups. But, at the end of the day, many data protection products still lag the wide-scale user desire – may I even suggest requirement – for near-instant recoveries.
It strikes me as ironic that low-tech industries like fast-food can serve up a hamburger in 30 seconds or less while those of us who work in the technology industry can’t recover data for many of our company’s applications in the same amount of time or less. The guys running the hamburger joint at some point figured out that they made more money and were more productive making hamburgers every 30 seconds than they did every 90 seconds. We should minimally seek to be as productive.
The fast food guys also managed to figure out that letting you fill up your own drinks and then going back to get free refills was cheaper and faster than dedicating two people behind the counter to do the same thing. So, why can’t us high-tech folks figure out a way to empower our users to recover data rather than always requiring storage administrators to perform this task for them?
Now, this is not meant to diminish the value that storage administrators provide or to say that data protection is akin to serving up a hamburger. Obviously, all data is not created equal and you don’t want just any user to be able to access and restore data for a mission-critical production environment. There is still too much complexity and the ramifications – financial, political and technical – if anything goes wrong are potentially enormous. But, should recovering a file on a file server in 2007 really require a call to the help desk, a storage administrator and a wait time of 30 minutes or longer?
Near-instant recovery of data in the 21st century should no longer be reserved for just applications deemed “mission-critical”. Companies have too few employees and too many applications running on too many different servers to possibly keep track of which applications are mission-critical and early indications are that the emerging world of virtual servers will only exacerbate this situation.
Now, I am not suggesting one immediately abandon one’s current backup software product in favor of new products like CommVault’s Continuous Data Replicator, NetApp’s Topio Data Protection Suite or InMage’s DR-Scout that can deliver near real-time data replication and recovery. Everyone should be extremely cautious about their data and proceed cautiously with any of these new products, because they all take time to implement and tune to your environment.
But, we should keep in mind this is 2007, not the 1980s, and there is a risk associated with not moving forward. Just as your computing environment has changed, new data protection technologies are available that are better suited for today’s environment. Unfortunately, if your company has not changed its fundamental approach to data protection and how it protects and recovers data, odds are your company is operating at a disadvantage when it comes to providing your users a level of service that in this day and age they should not have to ask for but should expect.
May 29, 2007 3:59 PM
Posted by: Karen Guglielmo
Data storage management
Hitachi Data Systems announced a major upgrade to its Content Archive Platform, which SearchStorage.com News Director Jo Maitland reported on today. If you’re considering adopting an archiving product, you might want to check out the second chapter of the Data Retrieval Research Guide, which we published this week. It highlights the key issues involved with retrieving data from archives, with lots of information on CAS and deduplication.
We also recorded a podcast on email archiving a while back, which offers information about archiving with CAS and dealing with unstructured data. Check that out below.
Elsewhere, you might be interested in reading what Hu Yoshida, vice president and CTO of HDS, has to say about HDS’s Content Archive Platform in a recent blog post entitled “When is CAS not CAS?”.
May 21, 2007 1:30 PM
Posted by: Beth Pariseau
May 21, 2007 1:15 PM
Posted by: Beth Pariseau
Data storage management
Managed service provider RenewData briefed us today on its launching of a data migration service specifically for transferring email archives from one archiving product to another while maintaining a legal chain of custody.
Renew has partnerships with EMC, Symantec and CA (for the former iLumin product), which allow its proprietary data migration software to bypass the archiving application and extract data directly from the archive for quicker transfers. According to James Smith, vice president of enterprise solutions for RenewData, the company had already begun offering these migration services on an on-demand basis for customers and Smith says Renew has performed dozens of migrations already — the formal packaging and marketing of the service is what’s new.
There were no firms willing to speak to the press about their use of the service, but the fact that Renew anticipates a market for such a service is interesting evidence of the influence that e-discovery and email archiving in particular have in the storage industry of late. It’s difficult to tell what it means at this point if there’s a large market for assisted migration between email archiving tools–would it mean that users are not making the best choice of archiving systems the first time? Or would it mean that email archiving systems are not delivering on their promises?
The bottom line is that this service is anticipating at least some market because in many ways email archiving, as well as migration between archives, can be a painful and proprietary exercise. According to Smith, the service can be used to create a “baseline” copy of data in intercustodial deduplicated format. The service can also export to “standard” formats such as HTML or XML. However, most often the service has been used to migrate from one proprietary archive to another, according to Smith.
“Very few products out there archive the pure message file,” he said. “They put it in their own format so that it’s more painful to migrate away.”
May 21, 2007 8:37 AM
Posted by: mwright16
If you think data protection management (DPM) tools that monitor and report on backup successes and failures are going to disappear with the introduction of virtual tape libraries (VTLs), think again.
It is easy to view DPM tools only in the context of an all-tape environment, since that is where the source of most backup troubles are and most of their value is derived. However, this can lead one to mistakenly assume that by bringing in a VTL, one can eliminate both the more vexing problems associated with backups and the need for DPM software. Unfortunately, VTLs create their own unique sets of problems that require users to keep DPM software available to help them identify and report on these issues.
This was made abundantly clear to me in a case study that Agite Software recently shared with me, in which a company had installed and tested Agite Software’s backupVISUAL DPM software. This company used it to monitor their backup environment. They had recently begun to use a Sepaton VTL and wanted to document to what degree the backup situation had improved since they switched from tape to disk. Much to everyone’s surprise, backups to the Sepaton VTL were still failing 30% of the time.
But, this was neither a Sepaton nor a backup software problem, per se. It was an oversight on the part of the administrators. The company decommissioned the tape drives that the servers were previously using as their backup target, and the servers had nowhere to direct the backup job, causing the subsequent backup jobs to fail.
While this is obviously an extreme case (and I am sure one that Agite Software brought to my attention to demonstrate the value of their product), it does illustrate that there is always more to consider when purchasing any new product than just plugging it in and letting it rip.
In today’s environments, where everything is so interconnected and interdependent, no one should believe any vendor’s claim that their product is “Plug’N’Play”. And even if everything appears to work fine on the surface, rest assured that any level of examination will almost always unveil some blatant gaps in service and performance.
May 16, 2007 8:51 AM
Posted by: Beth Pariseau
Data center disaster recovery planning
, Data storage management
, Storage conferences
Things have gotten kicked off in earnest out here in the Windy City at this year’s Storage Decisions conference in Chicago. Today was the first full day of sessions at this year’s edition of the conference, and attendees heard discussions of hot topics from blue-chip companies including United Airlines, Federal Reserve Bank, and Bank of America.
Gary Pilafas, managing director of enterprise architecture for United Airlines (UAL), gave a presentation this morning about his company’s DR plans, much of which centered around classifying data according to criticality, and setting disaster recovery levels appropriately, a common trend in DR of late. Pilafas said he steered application admins away from insisting on Tier 1 DR (after all, no application admin wants to say his data isn’t of top importance) by emphasizing cost.
On this he was challenged by Michael Thomas, storage architect for the Federal Reserve, who said he’d seen that kind of planning go awry in some cases after 9/11 and Hurricane Katrina. “Some business units had [scaled back] DR plans based on cost, but then their SLAs didn’t match their true business requirements,” Thomas said. “They still expected IT to respond, and we did, but not in as timely a manner as they would have liked in some cases.”
Pilafas acknowledged that getting a true sense of business requirements and managing application interdependencies made tiering for DR a tricky project. However, he said UAL is currently testing service-bus software products including IBM’s Websphere MQ and BEA’s Aqualogic, layered over Hitachi Data Systems’ Universal Storage Platform for a services-oriented architecture. That plan, he said, will decouple data services from individual business units, specific applications or devices, eliminating the issue of application interdependencies. He said it will also go a long way toward addressing the confusion about business units and their priorities. “This way we can discuss each business unit’s priorities, map it back to services, and the higher-priority services float to the top,” he said. “It’s like taking the opposite of the lowest common denominator.”
Thomas himself had a different approach to making DR plans more effective, which is to go back to the drawing board with testing. “One of the big problems in this industry is that a lot of people don’t really test their DR plans,” he said. “They send people out a week in advance and prepare, and then test.” Thomas advocated more spontaneous tests and recounted one test in an earlier position where employees were “toe-tagged” at random to more realistically simulate a disaster scenario.
Meanwhile, if there’s anything that requires as much careful planning and precise procedure as DR, it’s e-discovery, and on hand with a keynote speech on that subject was Daniel Blair, e-discovery, investigation and incident support within the information security and business continuity division of Bank of America (say that five times fast).
Among the nuggets offered by Blair was the estimation that for every 1 GB of data produced for e-discovery, 6.25 GB of storage space is needed for multiple working copies, indexing and conversion to TIFF formats as well as the production of copies for opposing counsel. BOA’s approach to cut down on storage costs is to put the original “golden” copy of data onto lower-performing, high-capacity SATA disk (backed up vigorously, of course) and use higher-performing FC storage for the processing.
Blair wasn’t able to discuss specifics because of the sensitive nature of corporate litigation, but he did say that so far, he has yet to find a single comprehensive product for e-discovery. He also said that BOA uses a combination of in-house work and outsourcing, specifically with TIFF conversion, to lighten the workload and save financially.
Ultimately, though Blair said the new federal rules of civil procedure could make e-discovery a more bearable undertaking (since they recognize a “good faith” effort to preserve data), further attention on e-discovery means that more savvy practitioners will find new ways to key on process vulnerabilities during a lawsuit.
As the pressure grows, Blair said there’s plenty of room for improvement in the technology space. “Real-time indexing, content categorization, records management for the lifecycle, true policy-based management, and better scalability,” he listed off immediately when asked for ideas.
One other item of note: Compellent was the name on everybody’s lips during the expo on the show floor tonight. Users said they had always liked Compellent’s automated tiered storage feature, but it had taken some time to see more customer traction in the market and product maturity for the emerging company.
So, what are you hearing at the show? Give us your thoughts in the comments section.
May 11, 2007 7:33 AM
Posted by: mwright16
Is your data on fire? In this case, I am not talking about how frequently your data is accessed or how great the information is contained in your data? I am talking about literally on fire.
Why do I ask? This week I am attending the PRISM International conference (www.prismintl.org) conference in Savannah, Ga., and one of the focuses of the conference is the lessons learned from last year’s Iron Mountain fire in London. In attending the first of two sessions on this topic, one of the questions asked was how many records management companies have had fires in their facilities. Out of about 200 -250 attendees in the room, 2 or 3 raised their hands. Sure, that’s only 1% of the total number in attendance but from my perspective, that is a lot. And from the soberness of those in attendance, their sentiments would seem to match mine and that the entire records management industry, and Iron Mountain in particular, are taking this occurrence very seriously and taking steps to prevent this from occurring again.
To their credit, one of the steps that Iron Mountain took was an attitude of full disclosure and cooperation with the public fire officials in the U.K. The results of the study by an outside independent consultancy were that Iron Mountain’s fire and security systems were properly maintained but their building services were not. That sounds worse than it is. That means items like pallets or a dumpster with flamable materials (cardboard, paper, etc) were too close to the building. In this circumstance, if a fire does get started, even with these other systems in place, the fire now has a source and a steady supply of oxygen which can overwhelm the other systems and lead to a catastrophic loss, as in Iron Mountain’s case.
What is most disconcerting is that in London, according to Mike Murphy, a director with Osborn Associated, Ltd., and the independent fire protection consultanting firm in the UK that assisted with the Iron Mountain investigation, 60% of the fires started are as a result of arson. Unfortunatly the statistics in the US are similar. According to the most recent statistics on the U.S. Fire Administration’s Web site, there were 31,500 intentially set fires in 2005 which caused 315 deaths and $664 million in structural losses.
So, what does this mean for the rest of us? One should not assume we are immune from something similar happening either to our records management provider or even our own facility. We need to make sure the grounds around our own company’s facilities are clear of flammable debris of any kind. While they obviously cannot catch on fire by themselves, with 50% of the fires in the US set by juveniles, why give them any temptation to do so? Also, be sure to ask your records management provider to do the same and maybe even occasionally drive by and check out their facility to be sure they are because their standards for protecting your offsite data should be no less than your own.
May 7, 2007 9:23 AM
Posted by: Beth Pariseau
Jay Kidd, NetApp’s chief of emerging technologies, dropped some bombs about virtualization in our Q & A with him April 26. The article touched off an immediate response, which has branched out into ongoing discussion about storage virtualization in the blogosphere among both execs and users. Here are the latest responses and counter-responses:
EMC’s Mark Lewis responds to Hu Yoshida, who has been posting up a storm on the subect in the wake of the Q&A, and then Yoshida responds to him
Acopia’s Kirby Wadsworth responds to Kidd’s comments directly with a post simply entitled, “Shame.”
Nigel over at Ruptured Monkey also gives the Q&A a link, saying, “I tend to read through blogs and storage articles while munching on some food. The thing is, this is becoming an increasingly hazardous pass time… these vendor evangelists are casually dropping in comments that are causing me to choke…”
May 7, 2007 9:21 AM
Posted by: Beth Pariseau
Strategic storage vendors
It’s been said in the IT industry that big companies can’t innovate. EMC is at least giving it the old college try with the announcement of the EMC Innovation Network, essentially a framework for feeding research findings through its product development and marketing machine. The key to this plan, according to Jeff Nick, EMC’s senior vice president and Chief Technology Officer, is that EMC will use its global services staff to get new products into users’ storage shops for proof-of-concept faster.
More interesting than the “innovation network”–which so far consists of a lot of people agreeing to a lot of things on paper–is what EMC is promising to move with its products, including highly scalable “Web 2.0″ storage. According to Dr. Burt Kaliski, formerly chief scientist for RSA Laboratories and now the head of the research network reporting to Nick, that scalability will be over geographic distance as well as scalability within systems. Targeting Web 2.0 will also be “semantic Web, search, context, and ontological views” of information through software developments. EMC is also looking to get into grids, multi-site virtualization and service-oriented architecture. There isn’t much of a time frame yet for products, of course, but EMC officials are promising at least some fruits of the new R & D network will appear later this year.