IT Optimization- Top 5 Tools Every CIO Should Leverage

All of your vendors and suppliers are talking about reducing Total Cost of Ownership (TCO) , and higher Return On Investment (ROI) in our current economic situation. Considering how budgets are being tightened, and heightened scrutiny is on purchasing, you can’t blame them. While the dancing around the dollars continues many are simply repackaging their message. The below 5 steps will help you as a manager, leader, or executive (COO, CFO, CTO, CIO, CEO) in your organization to make prudent decisions on purchases.

1- Maximize Current Investments

When looking over an existing environment there are almost always ways to optimize, reduce cost, or minimize upcoming investments. Multiple-Interface firewalls, under-utilized consoles, and places where countermeasures can be utilized to fix existing risks are often already existing in the environment. I often find organizations not fully leveraging their firewalls and existing log consolidation opportunities. Architectural review of as-is and to-be is almost always a very valuable project when conducted by a non-biased third party.

2- Optimize

I know many are of the opinion that Six Sigma, Lean Six-Sigma, Balanced Scorecards, Business Process Optimization (BPO), and the pile of other models, frameworks, and guidelines are a waste of time. I have to say, I was of this thought initially. After standing up a Security & Risk Management team I found them to be invaluable. By leveraging these practices/frameworks best-practices are documented, a clear “to-be” state is communicated, and experts have documented valuable insight the organization can use. In summary- they give guidance on how to harmonize remediation activities, and to “hack at the root” instead of “thrashing at the leaves.”

3- Use Platinum/Elite VARS For Maximum Discounts

Have an expensive piece of software that you intend to keep? Seek Value Added Resellers (VARs) who are of the highest-level partnership with the manufacturer. These manufacturers receive discounts small shops are unable to obtain- this generally due to the sales commitments they have with the manufacturer. A large VAR that sells products/services across many technology areas may be able to drive additional discounts by engaging in longer-term sourcing agreements.

4- Use Displacement SKUs

Looking at a technology that could replace, and potentially improve, existing infrastructure? You’ll find many vendors have Displacement SKUs they will use when competing. These SKUs are generally deeply discounted in order to gain market-share from the competition. Use these to your advantage during migration between vendors to gain additional price reductions.

5- Consolidate Technologies/Consoles

Today, many organizations have best-of-breed solutions throughout the organization. As vendors merge and technologies mature, many of these tools are being consolidated. There is significant benefits to consumers. Centralized consoles simplify administrative burden and can optimize incident response times, training overhead, and maintenance fees. By reducing the number of systems in the environment efficiency is gained. Administrators have a smaller number of systems to manage, and training requirements are reduced. Often the consolidation also provides additional benefits. For example, an Intrusion Detection System (IDS) when combined with a vulnerability management system allows the IDS to determine if an active attack will be successful against the environment- directly impacting the types of response that is required. By looking at your current environment, and comparing it to current technologies, the organization may be able to sustain, or improve, the organization while equally reducing cost or improving efficiency.

Make no mistake, there are many areas where cost-cutting is possible, and most likely prudent. Do not be misdirected towards additional purchases before you clean up what you have. While many budgets have diminished, optimization of the current infrastructure may yield additional dollars. I spend a significant amount of time with leadership focusing on such activities- at no cost. I look forward to continuing to gain trusted-advisor status with my customers by partnering with them, instead of pitching to them.  I provide free IT budgeting sessions for our many of our customers.  Certainly reach out if you would be interested in learning more, or conducting a session. You can reach me directly at: http://www.jeromiejackson.com