Quality Assurance and Project Management

Jan 2 2009   9:45AM GMT

Timesheet – its purpose, use and importance

Jaideep Khanduja Jaideep Khanduja Profile: Jaideep Khanduja

In an organization engaged in software development business, timesheet is filled by all developers and testers working on any project. Timesheet a sheet of pre-formatted fields in which daily tasks performed by each person are filled in their individual sheet. The intent of timesheet varies from organization to organization. Some organizations use it for raising invoice from the customer whereas others use it to study the developers pace and engagement with the allocated work. The sheet usually comprises of person’s name, date, project name, plan for the day, and the tasks actually performed against the planned activities. It is not a complex format but it returns valuable information. It can also be termed as daily task sheet of each individual.

Filled timesheet is sent by each developer or tester to their respective leaders routinely. Besides sending it to leader, as per organization directive, a copy may be required to send to HR and/or Accounts department. The frequency may vary from daily or weekly to monthly. It may also be used by accounts person to allocate the resource (developer of tester) to the respective cost centre. In positive sense the purpose of timesheet is not to track the person but to prepare a repository to refer to immediately or later for various purposes. The purposes could be the calculation of total man hours spent on a project, the cost incurred on a project, the engagement/pace/% time of an individual in a project, backlog analysis at any stage during the development, re-allocation of task, requirement analysis etc. It becomes a good tool for HR to find out the vacation trend of an individual. HR or project leader can also schedule the trainings and vacations for each individual based on their timesheet that clearly tells their workload level.

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