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May 4 2009   9:40AM GMT

Roles of Vendor and Customer Project Managers to avoid Project Overrun



Posted by: Jaideep
Project Management, Software Project, project organization, project sign-off, project completion, project overrun, project failure, project time, project revenue, project approach, project metrics, project progress, Project Plan

Project management is a joint effort of vendor and customer teams. Project Organization members have to play their respective roles timely and religiously to get the best of the results. Both have to go hand in hand right from the start of the project till end and even beyond. The relationship does not end with the successful completion of the project. Rather a new journey starts with the project sign-off. The baby borne by the vendor team with the help customer team changes the hands with the project sign-off. If these responsibilities are not well understood well in advance, it may lead to overrun and may end to the total failure. To avoid a project overrun the vendor and the customer have to trigger the alarm well in advance as soon as they sense a sign of overrun arising out of any reason.

At Vendor end the core responsibility of project manager is to train the customer project manager in project management so that customer project manager takes the lead in project and ensures that there is no overrun in terms of time and revenues.

At Customer end the customer Project Manager has to be pro-active in his approach to escalate the matter to his top management in case he feels in advance that project is going to overrun (with reasons identified and agreed upon mutually). Some suitable metrics can be used as project plan to trace the progress of the project in accordance with the project plan.

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Apr 24 2009   10:06AM GMT

5 ways to control project overrun



Posted by: Jaideep
Project Management, Software Project, project momentum, project velocity, project cost, project time, project organization, customer engagement, project sign-off, project closure, project training, Project Plan, Project Planning, management involvement

Project overrun is simply a project crossing its boundaries set by the organization. These boundaries may vary from organization to organization depending on how they blindly or how over-extensively (both extremes) they want to look at it.

5 ways to control project overrun could be:

  • 1. Requirements: With any change in requirements from customer, effort estimation and change in plan is important to drive the project in right direction.

    2. Customer engagement: At customer site (or earlier as and when customer involvement is required) if customer project team is not justifiably involved in project by means of specifying requirements, providing master inputs, in training, timely sign-offs at various stages, hands-on exposures, etc. effects project drastically and plan may go haywired, without anybody’s accountability to prove, if alarm is not raised well in time.

    3. Milestones: If appropriate milestones are not identified and monitored at every stage of the project, it affects the project finish off in time.

    4. Management involvement: If management let the project go off without their involvement in it, it has high chances to overrun.

    5. Celebrations: No celebrations of achievements during the project can decelerate the tempo and momentum of the team at both ends to finish off the project in time.

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