Why companies always under estimate the value of phone support? - IT Project Management

IT Project Management

Feb 28 2009   9:31PM GMT

Why companies always under estimate the value of phone support?



Posted by: Yusuf Salwati
Productivity, Customer Service

When I started to work as technical support rep for a major PC manufacturer, I felt great responsibility of solving customers’ issues over the phone, I felt each customer was really important and I must resolve his or her issue to a complete satisfaction. But the management had a different objective, they waned me to calls, they wanted to make sure a take certain call per hour, it was not important to resolve customer issue as long as I can make the customer feel that he was giving great help.

In my job performance reviews, I used to get modest rating because I was spending so much time helping customers over the phone. I could never understand why companies won’t give support that was promised when the customer purchased the product, why companies treat phone support as a marketing tool while they should consider phone support as an obligation they must fulfill.

In the small company that I run, our customers are always our number one priority and its one of my top concerns each day that each customer who calls us get an excellent support over the phone.

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SJC  |   Mar 5 2009   3:23PM GMT

Telephone tech support is never easy, and clearly it is a struggle with both customer and support rep. Specifying that a certain number of calls be “solved” per hour is totally different than specifying that a certain number of calls be “handled”. One company that I did business with kept statistics of support calls solved on first call as well as those which were not solved on first call and required call-backs either from customer or support rep.


 

StevenG7  |   Mar 5 2009   4:06PM GMT

And please don’t set up your phone bank to play messages to your waiting customers claiming: “Your call is important to us, please remain on the line for the next available representative”. It irritates callers since, if “your call is important to us”, the company would have an adequate number of support-staff on the phones!

The ability of a representative to solve the customer’s problem on the first call is a measurable metric and should be used in favor of “number of calls handled per hour”.