IT Project Management

Mar 10 2008   7:16AM GMT

Go Green …Save the environment….spot new trends



Posted by: Yusuf Salwati
Project management, Green IT

I am not an environmentalist, but to live in clean and safe environment and to preserve our national resources it concerns me too. Everyday while driving on the streets of the country where I happen to be, I look around and just wonder how careless people can be about their environment. Of course I can not tell everyone I see on the street to be clean and to preserve the national resources, but as a manager, I can talk to my employees about the importance of preserving our resources and create work place policy where resource are used in the most efficient way.

As a manager in today’s work place, one of the first things I notice whenever I walk into a new office is how their resources are being used. Reducing costs while keeping quality is sometimes a delicate balance to maintain, but with little practice, you can maintain both.

Few tips you can use almost immediately:
1- Reduce the use of paper cups, ask each employee to bring her/his own drinking cup.
2- Most new printers come with a tool to help you lower ink consumption, check your printer’s manual.
3- If you work in an office with many computer systems, set the power saving mood on on those computers.
4- Encourage all your employees and clients to use e-mails instead of fax and letters, unless is absolutely necessary.
5- Where applicable, setup offices where there is enough sun light coming through the windows, so you don’t have to turn on the lights during day time.
6- Get into the habit of using ceiling fans or even small desk fans and reduce the use of air conditioning.
7- For taking notes, use your computer note pad program instead of paper note pad.

These are few tips you can use with little efforts. Adapting new ways to keep your work place environment friendly is not only helping all of us save resources, but it will also be the skills future managers must possess.

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David Vasta  |   Mar 10 2008   6:16PM GMT

Yusuf - Great Post. We are doing these things here and it has really impacted the departments spending. We now have glass cups and such for the break room, they purchased “real” plates for us to eat lunch on and that save money. No more paper plates and paper cups.

We have placed restrictions on who can have a FAX number and all of our fax in digital too. We are moving away from manual FAX orders and moving them to email.

The last thing I have been doing for years and got accused of being over the top is taking my laptop to meetings and using notepad.exe to take notes. I then go back to my desk and place them in a Journal in my Lotus Notes. Sometimes i place them right in the journal but I am a long time fan of Notepad too.

You get odd looks like you are trying to show off and your not I would just rather not have to use up a pad a week to get work done. I try not to use any paper during the day and you can look in my desk now the only paper is travel receipts.


 

Management Tips  |   Mar 11 2008   7:36AM GMT

Hello David, Thanks a lot for your comments. It almost became a passion for me to see all these papers disappear (paper cups, plates, invoices, notes etc.) I use notepad almost daily it’s a great notes taking tool.
On my last work trip, I was in Saudi Arabia, and at the small company I worked with, I was shocked by the amount of waste generated using paper cups. So I made a suggestion that each employee get his own cup and the idea worked.
I think people really don’t realize how much waste they are generating till someone point to that.
Thanks again