What do I need to do to send emails to External Email Addresses?

5 pts.
Tags:
Domain Controller
Email
External email
Microsoft Windows Server 2003
MX record
POP3
SMTP
Hi I am new in this field, so don't have enough knowledge about it. I have setup a domain in my office using Windows 2003. We have even setup POP3 and SMTP for emails within the domain. This is working fine. We are planning to use our Internal SharePoint website externally (on Internet). Now, we want users to be able to send and receive emails from / to external email accounts (like Yahoo, hotmail etc). What all do I need to do for this? NOTE: We are NOT using Exchange, we are using only POP3 and SMTP services provided by Windows 2003. 1. Do I need to purchase a domain name with the same name as of my Internal Domain? 2. Do I need to purchase Webspace as well? 3. I am not sure how to use and configure MX Records? Do we need to create an MX Record at our end or on the ISP end? 4. Do I need to purchase a plan for emails as well? I am really sorry. I know that my questions might be really stupid but this the first time I am setting up emails for external use. Thanks in Advance

Answer Wiki

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1. Do I need to purchase a domain name with the same name as of my Internal Domain?
You need to buy a domain with -MX

2. Do I need to purchase Webspace as well?
Not necessary

3. I am not sure how to use and configure MX Records? Do we need to create an MX Record at our end or on the ISP end?
ISP

4. Do I need to purchase a plan for emails as well?
It depends on what this really means. if the provider is providing POP/SMTP then you don’t need to configure these internally

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If you are planning on having users send and recieve emails from yahoo or hotmail accounts, you don’t need anything more than Outlook or a similar Email client. You can configure Outlook to synchronize with external email accounts very easily. Just remember sites like yahoo and hotmail will require that your users purchase a subscription to allow them to use Outlook. Gmail currently does not require a subscription.

*************
You can use YPOPs for Yahoo, it is free.
~ technochic

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  • Kevin Beaver
    If you want to setup a low-cost email server in-house that goes beyond basic POP3 and SMTP on the client side, check out IceWarp. Until recently they've been a small, nimble email server solution but their products have become more "advanced" (making one consider whether they're still a small, nimble alternative to the big guys) but they're still worth a look-see.
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