Turn off the automatic archiving feature in Microsoft Outlook

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Exchange Archiving
Microsoft Outlook
Microsoft Windows Vista
Office 2007
Outlook calendar
I have Microsoft Vista and Office 2007 and thought I had turned off the automatic archiving feature in my Outlook calendar. However, it keeps eating calendars that I need for tax purposes. How do I avoid this issue?

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Manual archiving
You can also manually move messages or folders from your main mailbox to
your On-line Archive mailbox. Additionally, unless creating pst-files
has been disabled in your environment, you can manually create a
pst-file and move items to it for local archiving. You can create a new
pst-file in the following way;

  • Outlook 2007 and previous
    File-> New-> Outlook Data File…


AutoArchive has been disabled by Group Policy


Another likely reason for the AutoArchive features to go missing is
that they have been disabled by your corporate administrator via Group
Policy. This is quite common practice to prevent mailbox data to become
spread around various computers across the network in pst-files.

Disabling this feature often goes hand in hand with disabling the use
of pst-files in general. If this is the case for you, ask your mail
administrator or your manager where you should archive your data and how
long things should be kept.

 
AutoArchive and pst-creation policies

Administrators can set the following Group Policies to disable AutoArchive and prevent the creation of pst-files;

  • Outlook Options-> Other-> AutoArchive-> AutoArchive Settings
  • Outlook Options-> Other-> AutoArchive-> Disable File|Archive
  • Miscellaneous-> PST Settings-> Prevent users from adding new content to existing PST files
  • Miscellaneous-> PST Settings-> Prevent users from adding PSTs
    to Outlook profiles and/or prevent using Sharing-Exclusive PSTs

Note: In the policy templates for Outlook 2007, the “Outlook Options” section is called “Tools | Options…”.

Hope this helps.

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  • Swandora
    I do not have auto archive on any tab where it should be. I also thought I disabled it and it is eating my calendar. I can't find it on a right click, on the "other" tab on TOOLS and OPTIONS. I have Vista and Outlook 2007
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