You can also manually move messages or folders from your main mailbox to
your On-line Archive mailbox. Additionally, unless creating pst-files
has been disabled in your environment, you can manually create a
pst-file and move items to it for local archiving. You can create a new
pst-file in the following way;
- Outlook 2007 and previous
File-> New-> Outlook Data File…
AutoArchive has been disabled by Group Policy
Another likely reason for the AutoArchive features to go missing is
that they have been disabled by your corporate administrator via Group
Policy. This is quite common practice to prevent mailbox data to become
spread around various computers across the network in pst-files.
Disabling this feature often goes hand in hand with disabling the use
of pst-files in general. If this is the case for you, ask your mail
administrator or your manager where you should archive your data and how
long things should be kept.
AutoArchive and pst-creation policies
Administrators can set the following Group Policies to disable AutoArchive and prevent the creation of pst-files;
- Outlook Options-> Other-> AutoArchive-> AutoArchive Settings
- Outlook Options-> Other-> AutoArchive-> Disable File|Archive
- Miscellaneous-> PST Settings-> Prevent users from adding new content to existing PST files
- Miscellaneous-> PST Settings-> Prevent users from adding PSTs
to Outlook profiles and/or prevent using Sharing-Exclusive PSTs
Note: In the policy templates for Outlook 2007, the “Outlook Options” section is called “Tools | Options…”.
Hope this helps.