Q:
subtotal and average
Can anyone tell me how/if I could using query400 take a list of records, subtotal and create a file with only the subtotals for export to excel? My file is all orders, with line items and $$ for each line. I need to subtotal the orders by order # and create a file listing only the customer #, order# and the order total for export to excel. Is there a way/how I can create a result field to hold the subtotal amount? I can sum the line item $$ but it puts it in its own row and breaks. My fields/columns are (A)Cust# (all the same customer #), (B)Order#, (C)part#, (D) line $$. Orders have a variety of line items. I have just over 5000 records. I want one file with (A)Customer#, (B)Order#, (C)Order total. Any tips or hints how I can accomplish this? Can it be done with query? Thanks, I appreciate any help.
ASKED:
Mar 12 2009 3:48 PM GMT
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A:
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You'll need to do something like the following :-
In report summary functions - specify total for your $$.
In report breaks - specify all the fields that you need in your file (including order#) at the same level (eg 1).
In output type and form - specify database file and summary only.
When you run your query it should create your file with one record per order# with an order total and a "break level" (what you specified in report breaks). It will also have a record with a "break level" of 0 which is the total for the complete query.
In your excel, you should be able to remove the break level 0 record (or your could use UPDDTA or STRSQL to remove it).
You can use CPYTOIMPF to convert the resulting file to .CSV for import into excel.
Regards,
Martin Gilbert.
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