I am the IT Administrator for a small real estate company in Missouri. We went from storing all data on a desktop computer to just purchasing a new small business server from Dell running SBS 2008 with Exchange Server. The server will be in any day now and I am making plans on how I want the setup to go and what needs to be done so that it will hopefully go a little smoother. At this point, I am trying to figure out how to set up the email addresses for the office. We have our own domain name we will be using. I planned on setting each employee up with their own email address, such as: firstname.lastname@example.org. However, our office deals with many different aspects of the real estate field; we also completed valuations on homes, and also handle listings for banks. Therefore, I want the emails that have to do with valuations and listings to be available to all employees. My plan was probably to just set up generic email address, such as: email@example.com and firstname.lastname@example.org, and then sharing those folders. However, the only thing that concerns me is if a person were to email something to an employees personal folder (email@example.com), and not one of the shared email addresses, then the other employees would not be able to access this email.
Is there another way around this? How can I be sure that emails that are supposed to be shared are shared and that personal emails remain personal?
Software/Hardware used: Dell Poweredge T310, Small Business Server 2008, Exchange Server