Shared Folder Structure

65 pts.
Tags:
File server software
File servers
Windows Server 2003
Hi, My company runs a file server (windows 2003 R2) which is many years old, and contains a shared drive which holds a large number of folders and documents. Everyone has full access to this shared drive, and over the years it has become very disorganised. Sometimes folders and documents are accidentally moved around and I have to waste time trying to locate things. The company now has a new file server, and I am ready to start moving things over to it. Can anyone recommend the best way to organise it? I was thinking of creating a fix folder structure so that people don't have access to move things, but this wouldn't prevent documents being accidentally moved. Is there a way to prevent folders that have been created by users being moved out of the folder they are created in? Or is there a different way around this altogether? Also, can anyone recommend any software which can create easily readable reports out of the audit logs? Thanks Nick
ASKED: February 5, 2008  10:12 AM
UPDATED: February 5, 2008  10:25 AM

Answer Wiki

Thanks. We'll let you know when a new response is added.

Hi Nick,

One option would be to organise the folders so that only people required to have write access actually has it.
As an example, you could have folders according to dept, such as Accounts, sales, etc.
Once these are created you could then change the security on each foler adding security groups to
give people write access, or possibly just read access. This would then limit any inadvertent deletes or moves to the people with Write access, but would allow other people to still see the files within the folders.
So, the Security Group ‘Accounts’, would give write access, the group ‘Acounts Read Only’ would obviously give read only access. then simply add the poeple who need access to the relevent groups.
This will also then make it easy to tell who has the relevent access.
Not sure if this is what you were looking for, but hope it helps.

Unfortunately I can’t help with the reports part.

Neil

Discuss This Question:  

 
There was an error processing your information. Please try again later.
Thanks. We'll let you know when a new response is added.
Send me notifications when members answer or reply to this question.

REGISTER or login:

Forgot Password?
By submitting you agree to receive email from TechTarget and its partners. If you reside outside of the United States, you consent to having your personal data transferred to and processed in the United States. Privacy

Forgot Password

No problem! Submit your e-mail address below. We'll send you an e-mail containing your password.

Your password has been sent to:

To follow this tag...

There was an error processing your information. Please try again later.

REGISTER or login:

Forgot Password?
By submitting you agree to receive email from TechTarget and its partners. If you reside outside of the United States, you consent to having your personal data transferred to and processed in the United States. Privacy

Thanks! We'll email you when relevant content is added and updated.

Following