Server Mail rule

125 pts.
Tags:
Email ID
Journaling
Lotus Domino Server 8.x
Windows Server 2003
Is there any limit for a number of id's when creating server mail rules. Actually we have to enable mail journalling for 200-300 users and for that we have to create a mail rule on server. Is that possible.?will the mail rule work properly?



Software/Hardware used:
windows 2003 server
ASKED: May 2, 2011  7:38 AM
UPDATED: May 20, 2011  4:00 PM

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  • Stiletto
    Why don't you just enable journaling on those mail files? I don't see why you need a server rule for this.
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  • Mohit04
    How do you do that....? Do you mean should we create a mail rule for that in users mail file..??
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  • Gabe9527
    From Admin help After you enable journaling, set mail rules on the Configuration Settings document to specify which messages to journal. If you specify All documents and a message is returned as undeliverable, IBM® Lotus® Domino® journals the delivery failure report as well as the original message. When Domino journals a message, it sets a journal flag on the message before transferring it to the next server on the route. This ensures that servers later in the routing path do not journal the message again. When the Router on the destination mail server delivers the message to the user's mail file it removes the journal flag so to that the user remains unaware that the message has been journaled. and more Mail journaling enables administrators to capture a copy of specified messages that the Router processes by the IBM® Lotus® Domino® system. Journaling can capture all messages handled by the Router or only messages that meet specific defined criteria. When mail journaling is enabled, Domino examines messages as they pass through MAIL.BOX and saves copies of selected messages to a Domino Mail Journaling database (MAILJRN.NSF) for later retrieval and review. Mail journaling works in conjunction with mail rules, so that you create a journaling rule to specify the criteria for which messages to journal. For example, you can journal messages sent to or from specific people, groups, or domains. Before depositing messages in the Mail Journaling database, the Router encrypts them to ensure that only authorized persons can examine them. Journaling does not disrupt the normal routing of a message. After the Router copies a message to the Mail Journaling database, it continues to dispatch the message to its intended recipient. To Answer your Question mail rule limitations https://www-304.ibm.com/support/docview.wss?uid=swg21091326 If this is a legal requirement then All Documents would be advisable and not do by listed users..... then you would just add exceptions etc.
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  • Gabe9527
    Here is a better link as well https://www-304.ibm.com/support/docview.wss?uid=swg27012234
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  • Mohit04
    Thanks for your reply Gabe. In our environment here are 1500 users. If we enable mail journalling, it will be very difficult to manage the journalling database. iif we somehow do it for 200-300 users, it will be easier to manage the journalling databse. the problem is how to enable mail journalling for only 200 users...??
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  • Stiletto
    I'm sorry, I was thinking of transaction logging. My apologies.
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  • Gabe9527
    Out of the Box mail rules do not work with Mail groups.... this is because the ROUTER has to seperate the group out before deliverying and the Journal task does its job before the router does anything. This si a restriction of the mail rules.... 300 AND/OR's the the mail rule would make it to large (about 100ish) so that is no advisable. There are products out there that bolt on that can this but would be changable. These are Mail Attender "http://www.sherpasoftware.com/microsoft-exchange-products/mail-attender.shtml" / MAIL Xtender "http://www.emc.com/products/end-of-life/emailxtender.htm" etc etc etc. These will give you a greater control over the what and Who is journaled but not cheap. Sherpa software's mailattender is easy to install and uses the built in Journal engine in Domino to Journal mail. This will dump to one huge DB or one journal per person to a Domino server or File location. I would still like to point out for legal reasons not collecting all documents may cause you issues becuase somethng might be missed. Domino has the ability to send Journal information to a SMTP host so third party apps can be used. Sorry I cant help any further.
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  • Mohit04
    Hi...Thanks for all your replies. I consulted this with IBM and they have told me to create a new OU and then move all the 200-300 users to that OU and create a rule on that OU. I have not tried this yet. Testing still needs to be done.
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  • Gabe9527
    consulted this with IBM and they have told me to create a new OU and then move all the 200-300 users to that OU and create a rule on that OU. That would work - you might want to keep an eye on readers and authors fields in applicaitons and also make sure that any ID Vault configurations and CA settings are created to include the new OU.
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