Home > IT Answers > Lotus Domino > Sending a monthly email
Hamzilla
5 pts.
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Q:
Sending a monthly email
Domino Designer, Lotus Notes 8, Lotus Notes error messages, Lotus Notes Automation
Hi,

I am very very new it lotus domino designer. Im using Lotus notes 8. I have 2 questions.

1 - What i need is simple: Send a automated monthly email to 20 or so people. I tried using simple actions but for some reason it didnt work. Could you please provide code for this?

2 - When i try to run my agent I get the error: "Database is not full text indexed." Im running the agent on my local server which is full text indexed and I also have full access to run agents. Any ideas?

Thanks!
ASKED: Apr 16 2009  4:50 PM GMT
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HungTran
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Hi,

I am not sure what you meant by "local" server. Is that server not accessible by anyone but you? Also "full text indexed" is referring to a database, not a Domino server. Make sure you "create index" the database in the Database--Properties, next to last tab, then retry your agent again.

Having said all that I am not sure you can design such an agent (sending mail mail automatically) uisng simple actions. What you will need is an agent that executes once a day (specified time of day), checking if today is the 1rst of the month, or something like that, just don't use the end of the month since there will be month with 31 days, 30 days and February with 28 or 29 days. . If it is (the 1rst) then send the mail. All that would require non trivial code using LotusScript or complex @Command Language.

Good luck !
Last Answered: Apr 16 2009  7:25 PM GMT by HungTran   90 pts.
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Ledlincoln   1210 pts.  |   Apr 17 2009  7:13PM GMT

Actually I think it is rather trivial to send mail periodically, and to use simple actions. Create a new agent, and in its properties select On schedule, then select Daily, Weekly, Monthly, etc. and click the Schedule… button. Click the Add Action button and Send Mail Message is one of your options.

It could get less trivial depending on what the contents of the message are to be, but using the agent’s target, you could, for example, include links to all new and modified documents, and in the Document Selection of the agent, you can specify almost any search you want.

 

Gabe9527   2275 pts.  |   Jul 24 2009  3:49PM GMT

Please be aware if your Simple agent did not work then you may not be able to run these on your server. This is granted in the server documents security tab.

 
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