Send “FROM” secondary SMTP email address

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Microsoft Exchange
Hi All My question to you great people is this: I have a user with with 2 smtp address assigned to him e.g bob@company1.com and bob@company2.com. He has receive emails sent to both SMTP address just fine. What he wants to be able to do it send as one or the other. At the moment whenever he sends out an email the recipient sees his primary email address as what ever his primary address is set up as but he would like to be able to click on from (in outlook) and type in his secondary email address and then send the email. I know a quick work around would be to create another mailbox with his second email address assigned and then forward any emails to his primary mail account, but that?s not very tidy. Any help or any questions please send them my way. Thanks a million in advance. F.

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What mail server are you using? If your using Exchange it gets even trickier because you can’t have more than one Exchange account in Outlook. You can view other mailboxes, but you can’t have two Exchange accounts in the same Outlook instance. If you are using another mail system I think you’re still going to have to create a second account. Outlook won’t give you another reply-to option unless there is more than one account. I have a couple of people do that here (we use Exchange) and so we’ve had to setup their main account for Excahnge and then the second account we connect using POP3 or IMAP. Then when they send an email they have the option of the reply-to address.
I’m only about 98% sure of this by the way, there may be some mail system that doesn’t require this. I haven’t encountered one however.

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  • Toneroo
    What mail server are you using? If your using Exchange it gets even trickier because you can't have more than one Exchange account in Outlook. You can view other mailboxes, but you can't have two Exchange accounts in the same Outlook instance. If you are using another mail system I think you're still going to have to create a second account. Outlook won't give you another reply-to option unless there is more than one account. I have a couple of people do that here (we use Exchange) and so we've had to setup their main account for Excahnge and then the second account we connect using POP3 or IMAP. Then when they send an email they have the option of the reply-to address. I'm only about 98% sure of this by the way, there may be some mail system that doesn't require this. I haven't encountered one however.
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  • Dlneil
    F, I also have this problem, both because I administer multiple domains and because I maintain multiple addresses within various domains, eg I am srvrvirt@*mydomain.tld* to you but 'someone different' to my family (one of the perks of running and administering your own domains and servers!). So I will be most interested in other responses to your question. To date my solution has been to use the (Mozilla) Thunderbird email client (I am able to make this choice without external imposition). It allows me to declare various "accounts" which tie back to a particular mailbox at an MDA using either POP3 or IMAP. Under each account I may construct any number of "identities". In addition Thunderbird accepts one (default) or multiple SMTP server definitions for outbound transmissions. Thereafter, each identity may be tied to the default SMTP server, or have an explicit link to a particular/alternate SMTP server. Now to your requirement: when I compose/reply/forward a msg, the From: field is not editable as are To:, Cc:, Bcc:, Subject: but if the default 'persona'* is not what I want then I access a pull-down list of all those pre-defined "identities". When the msg is 'sent', it is transmitted through the linked SMTP service and the local copy filed according to the identity's account definition. *in the case of a 'reply' the default persona is the To: address of the original msg - providing it is also a predefined "identity" (ie will have an SMTP tie-up!). In the case of compositions, the automatically selected persona is that defined for the "account" currently selected, eg the InBox currently open. In both cases, the drop-down list enables override. Accordingly I am able to be "David" on a number of servers and have all such msgs drop into a single (personal) InBox (consolidation), and also be "DomainAdmin" on a number of servers but keep each InBox quite separate (multiple functions/identities) from each other and from "David"; and outgoing transmissions may be managed consistently with these. The requirement is partly satisfied by server settings, but mostly at the email client. AFAIK this is not possible with MS-Outlook/Outlook Express, nor with any of the common 'combined' consumer packages, eg Opera web browser and email client (etc). However there are other packages 'out there' which I haven't viewed. Eudora, Evolution, and Sylpheed (?sp) have been proferred - but not guaranteed to fulfill my/our criteria. Regards, =dn
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  • Shadyj
    I am assuming that you are using an Exchange server. With this being the case, let's assume that bob@company1.com is the users default Exchange address. The easiest solution I can see is to set up an IMAP account in Outlook for bob@company2.com and then he can use the Accounts tab in the new message window to select which account is used to send the email. This will however create a pst file on his PC with duplicate emails of the Exchange mailbox, which isn't a problem unless he has a large box and limited space on the PC. He can use the Exchange mailbox for all incoming messages and pretty much ignore the IMAP folder.
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  • Swiftd
    Here's a solution to the problem using Exchange, it may or may not be cleaner than the IMAP/POP3 solution, depending on how you look at it. Considering that he/she already has an account setup for the primary account, create a second account with the second e-mail address that he/she will receive messages on. Setup the second account to deliver to the primary account only (not on both mailboxes). Set the user with a "Send As" in the security tab of the secondary mailbox (not the "Send on behalf of" setting). If you set it to "Send on Behalf of," the recipient will get the message "Sent on behalf of..." and the users name. That doesn't look professional. I haven't tested this solution myself, but have setup similar types of systems before where users have "send as" rights and I believe it will work like this: When the user wants to send as their primary e-mail address, they'll create the mail as they always have. When they want to send as the secondary account, they will need to view the "From:" field and set it to the second account. When they receive e-mails from a third party, they should be able to simply reply to the e-mail message and it will select the account that it was sent to. All incoming e-mails will go to their primary mailbox. SF
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