Purge Sent Items and Deleted Items folder in Outlook 2003 every 180 days

5 pts.
Tags:
Microsoft Outlook
Microsoft Outlook 2003
Outlook Deleted Items Folder
Outlook send/receive
Outlook Sent Items
I have a user that would like Outlook 2003 to delete items in the Sent Items and Deleted Items folder after 180 days. The issue is that we have disabled the Auto-Archive feature, policy, and can't use any of that. Is there a way around it? Or is the user stuck doing this manually? Thank you!

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Is this an exchange account? If it is you could do a global rule to delete mail, but I doubt it would be accepted at 180 days. We have a deletion policy for 18 months. Otherwise yes, they will have to do this manually.

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  • Moto
    Without using the auto-archive function, you're pretty limited in what you want to do. You could setup a rule, to delete based on a date range but you're going to have to update the date range whenever you run the rule. Otherwise, you'll have to define a search each time and then delete them. Why is the auto-archive feature disabled?
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  • FrankHoof
    Possible to prevent creating pst files that com in the user profiles. On Exchange you can make a policy that is based on a group and make the user(s) member of it. In Exchange 2003: Open system manager, browse to recepients and then recipient policies. Create a new policy and set the mailbox manager policy as you like. In Exchange 2007: Start the excahnge management console, go to organization configuration mailbox and click the managed folder Mailbox policies and create a policy to your liking.
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