public folders in outlook 2007 sp1

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I have set up a public folder (My public folders) with a next level of (test1) and (test2). All are mail enabled. When I checked my permission in the ems, I am author and not owner. I can see the pf in my owa account, not my outlook. How do I have it show in my outlook and then assign the correct permissions to myself to not allow certain employees to view certain folders?

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Down in your shortcut panel where you have a button for mail, calendar, contacts, note, etc. You will find a Folder List shortcut. Click on the Folder List button and you will see Public Folders on bottom of this list. This is where you go to access your public folders. Right click and click on properties to change permissions to your public folders.

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What version of Exchange are you using? Are you an Exchange Admin? You can use the <a href=”http://www.microsoft.com/downloads/details.aspx?FamilyId=635BE792-D8AD-49E3-ADA4-E2422C0AB424&displaylang=en”>PFDVAdmin</a> tool to make changes if you are an Exchange Admin, otherwise you will have to ask the admin to make the changes you are requesting. PFDVAdmin is installed on your PC, not the exchange server and it works with Exchange 2000, 2003 and 2007. When you have created the new folders close and re-open your outlook and try a send/receive. You should be able to view them.

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  • Jpeevey
    We do not have the folder list in our Outlook 2007. In the owa account it shows under public folders. If I am missing something please let me know.
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  • Technochic
    Outlook 2007 does have a "Folder List" icon right under the notes icon if these are expanded upwards. They are in the lower left corner of Outlook. I condense mine down so I just see the icons, not the words. When I do that the icons are in a row and the folder list icon is the 6th one from the left.
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  • Jpeevey
    I found the link, sorry about that. What I would like to do next is change my permissions to edit who can see the contents of the folder and who cannot. Right now I have Reviewer permissions. What permission level do I need? Thanks
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  • Technochic
    You need owner rights. What version of Exchange and are you the Exchange Admin?
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  • Jpeevey
    We are on Outlook 2007. Exchange 2007 SP1 and yes I am the Exchange Admin. I am new to this and appreciate your help. Thanks
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  • Technochic
    Great! And have fun learning Exchange 2007. :-) Go download the PFDVAdmin tool I mentioned in the answer section. Install it on your PC. The Exchange 2007 public folder management isn't very helpful for this sort of thing. Good luck to you!
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  • Jpeevey
    This will show how new I am....How do I determine the global catalog we use? I know the other info they are asking for. Thanks again.
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  • Technochic
    In our organization all our DCs are also Global catalogs so it makes it easy. If you do not know which DC is a global catalog off the top of your head try just putting in one of your DC server names and see if it works.
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  • Technochic
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  • mshen
    Glad to know I wasn't wrong.
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  • mshen
    To find out what servers are global catalogs: 1. Open Active Directory Sites and Services 2. Expand the Sites container, expand the site of the domain controller you want to check, expand the Servers container, and then expand the Server object. 3. Right-click the NTDS Settings object, and then click Properties. 4. On the General tab, if the Global Catalog box is selected, the domain controller is designated as a global catalog server.
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  • Jpeevey
    Thanks, the PFDVAdmin worked. I appreciate all the help.
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