Outlook 2003 shared calendar appointment reminder

15 pts.
Tags:
Microsoft Outlook 2003
Microsoft Outlook Calendar
Outlook 2003 calendar
Outlook Appointments
Shared Outlook Calendars
In our business, we have shared calendars that users from all over the country can use to book training rooms. The problem is that people book the training rooms in advance and when they do not need the facility, they forget to cancel the booking prior to the event which then does not "release" the resource (we do not physically have a body managing the rooms). I want to be able to set up an automated reminder which sends an email to the person that booked the resource and requests that they confirm the booking one week in advance... Some users are on Office 2003 whilst others are on Office 2007. In our business, we have shared calendars that users from all over the country can use to book training rooms. The problem is that people book the training rooms in advance and when they do not need the facility, they forget to cancel the booking prior to the event which then does not "release" the resource (we do not physically have a body managing the rooms). I want to be able to set up an automated reminder which sends an email to the person that booked the resource and requests that they confirm the booking one week in advance... Some users are on Office 2003 whilst others are on Office 2007. Is there a way to do this?

Software/Hardware used:
Outlook 2003 on Windows XP (exchange server)

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  • Technochic
    Not from within the Outlook application, no. There may be a third-party tool that can do this, but I do not know of any. Perhaps someone else can suggest one.
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  • LesG
    Thanks Technochic... I was hoping someone would offer up soem VBA code to ascertain whether the open object was an appointment and was from the relevant "shared calendar" and then automate a reminder ;0( I am reasonable with VBA for excel but know NOTHING about Outlook and it various objetcs
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