Comments on: Outlook - creating Contact Lists under one main List

By: TedNYC

TedNYC — Mon, 12 Dec 2005 06:26:42 +0000

Drew,
You need to create the sub-groups (one for each office and add users) and then add them to the higher-level group (All Offices). You can’t actually “create” a group within a group, but you can “nest” groups within an existing group.

All groups will show up in your Group view.

By: makuakanedude

makuakanedude — Mon, 12 Dec 2005 00:28:20 +0000

Not quite clear on what it is you are trying to accomplish. Are you saying you need 1,000 different distribution lists, plus one master? If that is the case, create a distribution list for any corp that has more than one contact. Name it xyz corp and include all addresses for that company. Then create a list - call it all clients. Where a company has a single individual - just add that name. If there are multiple contacts, add the company distribution list name. *** when you use the master list, don’t forget to supress the adrreses.

OTOH, if you are looking for a simple way to sort contacts, why not just change your view to by company?

By: BadFinger

BadFinger — Sun, 11 Dec 2005 23:58:22 +0000

…and don’t forget the Organize feature where you can have received email automatically sent to the appropriate folder.

By: GunnyT

GunnyT — Sun, 11 Dec 2005 16:01:13 +0000

You can create additional Contacts folders under the main folder, Personal Folders. You can also create subfolders under the Contacts folder. Or you can do both.

I have subfolders and sub-subfolders set up in my Contacts folder to group my contacts.

You could set up a folder for each office and distribute your individual contacts appropriately. If you already have them in one big list you can drag-and-drop them to whichever subfolder you want.

HTH

Gunny

By: newbies88

newbies88 — Sat, 10 Dec 2005 22:13:28 +0000

Go to the contact list, right click and create a distribution list for individual office. After the create another distribution list, add all the individual office listing into it will do.

By: jcan123

jcan123 — Fri, 09 Dec 2005 00:10:42 +0000

if you’re running exchange server as well as OUtlook, then you should be looking at creating some additional addresslist. Create the items as contacts in a separate OU in AD and then define your query in ESM. then afterwards you can select the new addresslists in outlook

By: dummy811

dummy811 — Thu, 08 Dec 2005 23:30:35 +0000

Create a new folder in “file” and use the “sort by” feature in “view” . You can “sort by” anything on a contact card.

By: TedNYC

TedNYC — Thu, 08 Dec 2005 10:51:55 +0000

You create each office group individually and add users. Then you create your high-level group and add the office groups to it.