Outlook – creating Contact Lists under one main List

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I'm using MS Outlook 2000 SP3 (9.0.0.6627). My company has about 1,000 customers/offices that we support. I'm working on a project and need to keep track of my contacts at each office. I first need to put all of the offices I contact into one large group. Each office is different. Some have one contact. Some have a few. So I need to put each email address under their office then put all of the offices under one main group. Does anyone know how to do this? Is it possible w/Outlook. I know how to create a single group/list. But can't figure out how to create a group/list under another group/list....

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I would think you could make up your group list for each office and then when you make up your main you do so by adding the office groups instead of the individual email entries.

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  • Drew6522
    You create each office group individually and add users. Then you create your high-level group and add the office groups to it.
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  • Dummy811
    Create a new folder in "file" and use the "sort by" feature in "view" . You can "sort by" anything on a contact card.
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  • Jcan123
    if you're running exchange server as well as OUtlook, then you should be looking at creating some additional addresslist. Create the items as contacts in a separate OU in AD and then define your query in ESM. then afterwards you can select the new addresslists in outlook
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  • Newbies88
    Go to the contact list, right click and create a distribution list for individual office. After the create another distribution list, add all the individual office listing into it will do.
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  • GunnyT
    You can create additional Contacts folders under the main folder, Personal Folders. You can also create subfolders under the Contacts folder. Or you can do both. I have subfolders and sub-subfolders set up in my Contacts folder to group my contacts. You could set up a folder for each office and distribute your individual contacts appropriately. If you already have them in one big list you can drag-and-drop them to whichever subfolder you want. HTH Gunny
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  • BadFinger
    ...and don't forget the Organize feature where you can have received email automatically sent to the appropriate folder.
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  • Makuakanedude
    Not quite clear on what it is you are trying to accomplish. Are you saying you need 1,000 different distribution lists, plus one master? If that is the case, create a distribution list for any corp that has more than one contact. Name it xyz corp and include all addresses for that company. Then create a list - call it all clients. Where a company has a single individual - just add that name. If there are multiple contacts, add the company distribution list name. *** when you use the master list, don't forget to supress the adrreses. OTOH, if you are looking for a simple way to sort contacts, why not just change your view to by company?
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  • Drew6522
    Drew, You need to create the sub-groups (one for each office and add users) and then add them to the higher-level group (All Offices). You can't actually "create" a group within a group, but you can "nest" groups within an existing group. All groups will show up in your Group view.
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