Outlook Calendar Access/Sharing

55 pts.
Tags:
Calendar
Outlook
Outlook calendar
Outlook Calendar Permissions
Outlook permissions
Outlook Shared Calendar
Permissions
My boss and I use Microsoft Office Outlook. My boss currently only uses the shared calendar. He puts all his appointments and such here as well as group things. He doesnot want to use two different ones, but I want him to be able to give himself reminders and eventually be able to link it to his blackberry(if/when he gets one). Can I have him use his personal calendar, and let me have permission and full access to it? What are the negatives to this?
ASKED: December 17, 2008  9:15 PM
UPDATED: March 31, 2014  8:02 PM

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Yes he can use his personal calendar and grant you access to it. That is the ideal thing to do so he can give himself reminder appointments just as you say. Make sure he grants you permisson to his calendar folder though, and does not assign you as a delegate. You just want to review his calendar, not manage it. I don’t see a downside to this for him or for you.

I agree and here are instructions to give access to his calendar (this will let you sync with his Blackberry and add/edit non-private events)

1. In Calendar, in the Navigation Pane (Navigation Pane: The column on the left side of the Outlook window that includes panes such as Shortcuts or Mail and the shortcuts or folders within each pane. Click a folder to show the items in the folder.), click Share My Calendar.
<b>
I don’t see Share My Calendar</b>
Share My Calendar does not appear unless you are using an Exchange Server e-mail account. What is an Exchange Server account? Also, if you have the Navigation Pane turned off or covered by the main Calendar window, you won’t see it. Hide or show the Navigation Pane.
2. Do one of the following:
<b>
Allow anyone to access your Calendar</b>
1. In the Name box, click Default.
2. Under Permissions, in the Permission Level list, click the permission level that you want.

For details about permission levels, see Outlook folder permissions.

You can create custom permissions by selecting the check boxes and options under Permissions.
<b>
Specify the people who can access your Calendar</b>
1. Click Add.
2. In the Add Users dialog box, in the Type Name or Select from List box, enter the name of the person whom you want to grant sharing permissions to.
3. Under Add Users, click Add, and then click OK.
4. In the Name box, click the name of the person you just added.
5. Under Permissions, in the Permission Level list, click the permission level that you want.

You can create custom permissions by selecting the check boxes and options under Permissions.

<b> Important If you select the Private check box on a Calendar item in Microsoft Office Outlook 2003, do not grant Read permission to your Calendar folder to anyone whom you do not want to see private items. A person who is granted Read permission to access your folders could use programmatic methods or other e-mail applications to view the details in a private item.</b>

——————————–WINGNUT

The steps are right but if your planning on getting a Black Berry just remember in order for you to use Outlook you have to buy Black Berry Enterprise Server – Small Business Edition 1,099/server $99/license.
Best way to go is getting a windows base Phone.

Wingnut, Blackberry Enterprise Server Express is free.

Discuss This Question: 4  Replies

 
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  • Lastickel
    My boss puts all of his personal appointments on his work calendar. I would like to NOT see these items. They often appear on the weekends. Can you tell me how to change my view of his calendar only so that I do not see his weekends? Thanks
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  • ITAddict
    Lastickel, Your boss needs to mark his pesonal appointments as Private. Depending on the version of Outlook, it is either a checkbox on the appointment form or a Ribbon option.
    875 pointsBadges:
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  • ITAddict
    There is a workweek view, but that only shows you one week at a time. This view only shows the days designated as work days.
    875 pointsBadges:
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  • Genderhayes
    Current versions of MS Outlook lack useful message templates, and its RSS feed reader flexibility that needs to be added in the future version.
  • There is no way to apply categories to messages in IMAP accounts in MS Outlook. This is also one of the lacking points in current versions of Outlook.
  • 3,845 pointsBadges:
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