Outlook 2003 email storage and indexing

15 pts.
Tags:
Email archiving
Email storage
Microsoft Outlook
Microsoft Outlook 2003
Is there some method to store and index previously sent and received emails by using a search key?  I am looking for some way to organize emails which would allow a search over multiple directories/personal folders based on a subject keyword or mail recipient. 

Software/Hardware used:
Windows XP SP2 and Outlook 2003

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Store and index them where exactly? They are already stored on your exchange servers, surely you do not mean to duplicate all that used space? A third party application might help you, but of course that is not going to be cheap. We use Quest Archive Manager for archiving all email and it includes this function that you are looking for, but that involves the purchase of at least two servers and licenses for all the users.

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  • John5421
    My emails are stored on my company's server. I do not wish to duplicate any emails or change any file size. What I really want is a method/concept for finding emails based on a pointer or key of some kind. For example, if you want to do a search for a particular subject, sender or recipient of an email, you cannot search over your entire personal folder or archived emails; you must search only a single folder at a time. I thought someone might have a better idea for locating saved emails other than my idea of arranging them by subject, date or recipient. There are size limitations on *.PST files under the old 2003 personal folder system, but archiving compresses the emails and has a much greater storage potential. But finding a particular piece of information is still difficult sometimes.
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  • ITAddict
    If you do not have Exchange and are only working from within Outlook, you can search all folders in a PST file. The "Search In" section of the Search Bar has a drop down arrow where you can choose "All Mail Folders". There is also the Advanced Find function on the Tools Menu | Find
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