Multiple Sales Order in reference to a Quotation

10 pts.
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SAP Transaction Codes
VA21
Hi, I created a quotation using VA21 and a sales order using VA01. It includes certain items and related to every item there is a fixed quantity. eg -- Rice(10000 KG), Sugar(500 KG) and Oil(2000 Lit). User can order the full quantity at a time or in part. What I want to do is, if we create Sales Order in reference to this quotation, it should give a message whenever any particular quantity limit gets exceeded. e.g. for the same quotation if user orders 200 KG Sugar in first order, 100 KG in the second order and then 250 KG in the third order, then during the entry of third order it will generate a message showing the current limit of that item. I don't know how to do it. Please help me. Sales Order Type -- ZSOR, Quotation Type -- Z001. Thanks,
ASKED: April 27, 2009  11:14 AM
UPDATED: March 2, 2010  6:20 PM

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Hi,
Standard SAP already provides that service when you create a sales order with reference to the quotation. When you first create with reference it will pick up the total quantity from the quotation. If the sales order is created with a quantity less than the reference quantity (i.e. quantity in quotation) then the next order that is created with reference will only pick up the quantity that is left (so in your example with the second order it will copy only 300 kg). If you exceed the quantity from the quotation it will give you a message (Message no. V1494).

It could be that the settings for the document flow and completion rule are not maintained correctly which will prevent this message from appearing.

Sales and Distribution -> Sales -> Maintain Copy Control for Sales Documents
In the copy control from sales document to sales document you can define whether or not the document flow needs to be updated. Select the appropriate source and target document then click the item folder. Then select the appropriate item category. You will see a setting “update document flow”.

Sales and Distribution -> Sales -> Sales Documents -> Sales Document Item -> Define Item Categories
In the Item Category settings you can specify the “completion rule”. For the quotation item category it should be set to B (Item is completed after full quantity has been referenced).
If for some reason the total quantity will not be referenced in a sales order you will need to reject the left over quantity to complete the quotation.

The message V1494 is hard-coded as Warning and Information message in the includes FV45PF0V_VBAP-ZMENG_PRUEFEN_VO and FV45EF0V_VBEP-WMENG_PRUEFEN_VO.

Hope this helps.

Cheers,
ChillKArini

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  • Manufacturingnlogistics
    hi...... how do we convert only partial quantity from a quotation to a sales order.... ie i have created a sales order by referencing to a quotation... now i want that the quantity in the sales order should come as only 80% of the quotation quantity ....... How do I get this?? pls help
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  • Manufacturingnlogistics
    hi…… how do we convert only partial quantity from a quotation to a sales order…. ie i have created a sales order by referencing to a quotation… now i want that the quantity in the sales order should come as only 80% of the quotation quantity ……. How do I get this?? pls help
    20 pointsBadges:
    report

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