Managing Meeting Rooms in Exchange 2003

20 pts.
Tags:
Exchange Management Tools
Exchange Meetings
Microsoft Exchange 2003
Microsoft Exchange calendar
What is the best way to configure meeting rooms as resources and ensure that auto accept is set automatically if the room is free and auto decline when the room is already booked. Our aim is reduce admin efforts to manage the booking of rooms but maintaining appropriate controls to properly book the rooms; e.g. avoiding duplications or an authorized overrides.

Software/Hardware used:
MS Exchange 2003

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You create the mailbox as a resource. Once that has been done open the resource as its own profile (go to the control panel, switch to classic view or small icons, open the mail icon, click show profiles, set it to prompt you for a profile. Open outlook and when you get prompted click “new” and create a profile for the resource.) Open the resource profile, go to tools, options, click the calendar options button, then the resource scheduling button. You can set it there to automatically accept bookings and to automatically decline conflicts. Train users to invite this resource as a resource, not an attendee. If they invite it as an attendee someone has to manually accept the invite in the inbox. If they invite it as a resource it will autmoatically book or decline the meeting.

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  • Abcde12345
    Technochic manay thanks; highly grateful as your response is very clear and will make it easy for me to autamate the conf rooms bookings.
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