Notes lets you create a personal or a digital signature for your mail. You can create personal signatures from a text, HTML, or image (graphic) file. The file can exist anywhere in your operating system, but you may want to store it in your Notes data folder for convenience. You can have Notes automatically add a signature to all messages that you send, or you can add a signature to individual messages when you send them.
Once added, a personal signature is part of the rich text of the message; you can select and delete it.
Make sure any HTML file you use is browser-ready, or that any image file (.JPG, .BMP or .GIF) has the dimensions you want. Use HTML instead of a (plain) text file if you want signature text in a particular format. Use a text file if your messages will travel to users of e-mail systems that can display only text.
Tip You can use an animated .GIF. For better mail performance, make sure that the file size of the image is not too large.
For greater security, you can add a digital signature to a message to assure recipients that you are the person who sent the message. You can have Notes digitally sign all messages that you send or you can sign individual messages when you send them.
Note If you become a roaming user, and you use a file for your signature, you still need a separate file on each computer you use; the file does not roam.
You need to create a text, HTML (.HTM), or image file to use as your signature before you can complete the following steps.
1. Click in the rich-text area of a message where you want to add the signature.
2. From the menu, choose Actions – Tools – Insert Signature.
3. Do one of the following:
Select “Import from File (Text/HTML/Image),” select a file type (“Text Files,” “HTML Files,” “JPEG Images,” “Bitmap Images,” or “GIF Images”), and browse to the file you want to use. Click Open, and then click OK.
Leave “Select from ‘Mail Preference’” selected if you already have a signature specified in your preferences.
4. Click OK.