Lotus Notes Email signatures

20 pts.
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Lotus Notes
I occasionally see a signature at the bottom of a Lotus Notes email that has a little symbol of a telephone and envelope and even a flashing web address. I'd very much like to create my own but don't know where to start or even if I can copy and simply change the details and 'paste' it into my emails or import it into my signature space. Can anyone help please?

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Notes lets you create a personal or a digital signature for your mail. You can create personal signatures from a text, HTML, or image (graphic) file. The file can exist anywhere in your operating system, but you may want to store it in your Notes data folder for convenience. You can have Notes automatically add a signature to all messages that you send, or you can add a signature to individual messages when you send them.
Once added, a personal signature is part of the rich text of the message; you can select and delete it.
Make sure any HTML file you use is browser-ready, or that any image file (.JPG, .BMP or .GIF) has the dimensions you want. Use HTML instead of a (plain) text file if you want signature text in a particular format. Use a text file if your messages will travel to users of e-mail systems that can display only text.
Tip You can use an animated .GIF. For better mail performance, make sure that the file size of the image is not too large.
For greater security, you can add a digital signature to a message to assure recipients that you are the person who sent the message. You can have Notes digitally sign all messages that you send or you can sign individual messages when you send them.
Note If you become a roaming user, and you use a file for your signature, you still need a separate file on each computer you use; the file does not roam.

You need to create a text, HTML (.HTM), or image file to use as your signature before you can complete the following steps.
1. Click in the rich-text area of a message where you want to add the signature.
2. From the menu, choose Actions – Tools – Insert Signature.
3. Do one of the following:
Select “Import from File (Text/HTML/Image),” select a file type (“Text Files,” “HTML Files,” “JPEG Images,” “Bitmap Images,” or “GIF Images”), and browse to the file you want to use. Click Open, and then click OK.
Leave “Select from ‘Mail Preference’” selected if you already have a signature specified in your preferences.
4. Click OK.

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  • Leonaidas
    Hi¡¡¡¡ I follow all the instructions but.... I want to add the signature for all messages, not only one... and o add every time... how I can do that??
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  • Leonaidas
    I´m so sorry... the Lotus version that I have is 6.5.4 thanks for the help
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  • Blakcrp
    Lotus Notes release 6.5.4. does not allow signature changing! Moreover, there is no Tools option in the Actions menu, and the Mail Preference lacks any editing options regarding the signature. Even if I choose to have an external file loaded, it does not store this option, so that I would either have load the file everytime or edit the outdated old signature.. Where does Notes store the signature text? Thanks.
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  • SlikTool
    You may have to resort to using Stationary. The only challenge here is you must remember to create every new message using your stationary. I thought 6.5.x had email signatures, but that software is like 9 years old. The stationary feature was what we had way back (R 4.x - R6.x I think) - you create a Stationary with the signature you want, then create messages using the stationary - there should be info in the help file. Mike Kinder
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  • SlikTool
    Try using stationary, I thought 6.5.x had signatures (usually in the Mail Preferences, Signature tab, Text or HTML). If not, stationary is likely your only choice - there should be info in help file or feel free to ask for more info. Mike Kinder
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  • LotusDBT
    Hi, I am trying to have a hyperlink for a word in my signature which points to a file in my server. when user clicks the link the file is opened from the location. I have two options 1) Text and 2) HTML in HTML when it is a added as a signature the links are not working. Can you please help?
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