Is there a voting feature in Lotus Notes 6.5?

5 pts.
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Lotus Notes
Lotus Notes 6.5
Lotus Notes 6.x
I've only recently started using Lotus Notes and am hoping that similar to Outlook, there's a voting feature where I can send an email out with several options for people to "vote" on and send back to me. Also, is there a way to designate emails with a specific subject be auto-routed not into my inbox but into one of my email folders? Thanks!
ASKED: March 31, 2009  3:11 PM
UPDATED: September 30, 2011  2:54 PM

Answer Wiki

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Step-by-step article

http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/voting

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Since the choice is included within the subject line you will be able to search the receiving mail-in database view for the keyword (choice) and quickly count the responses.

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For auto-routing:
With your Inbox open, click on Tools right above the list of your emails. Click on Mail Rules, then New Rule. In the Create Condition dropdown, you can choose Subject and type in the subject you want to filter to your folder you choose in the Specify Action area.

For voting:
Sorry, there is nothing as simple as in Outlook. The best description of the process to create a voting button is on http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/voting. (Depending upon your access rights, you may have to click Add Action and choose @Function Formula before pasting your code.)

Combine this with the auto-routing for a relatively easy vote counting, especially if the question is a simple yes/no. Have yes answers go to one folder, no answers to another. When it is counting time, CTRL A to select all the answers in a folder and the number selected will show on the lower left.

Discuss This Question: 9  Replies

 
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  • Ledlincoln
    Keep in mind that Lotus Notes is a full-fledged platform on which a survey application, from basic to highly sophisticated, could be built or installed. The sky is the limit. Please don't think of Notes as just another mail program. To elaborate a bit, I would recommend creating a new database on the server to support your survey needs. You would design a form with the option fields and buttons you want, then send a link to your users to complete the survey. You can make it as simple or advanced as you want. It's remarkably easy, too, with just a bit of guidance.
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  • Brooklynegg
    As noted in the Answer portion of this question, there is no user-friendly way to do this in Notes, compared to Outlook. I'm not sure why a user-oriented wizard has never been incorporated in the Notes client for this. Seems like it would be relatively easy. Does anyone know if one of the openntf.org templates built this into it's Outlook-oriented mail templates?
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  • Megx27
    I just found a way to include Voting buttons - or close to that fucntionality. Its not as advanced as Outlook, but I still find it useful. In the composing message screen. Click Create > Hotspot> Button. Add text to the button - Yes or anything else yo'd like the button to say. Click Add action at the bottom of the screen. in the Action dropdown, select Reply to sender and add text that the email will send to you when the receiver clicks the link. You can create mutiple buttons the same way and include them in your email message. I hope this was useful.
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  • Justty
    Here is a step-by-step article. http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/voting If you are not in the ECL for the user, they get prompet about security.
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  • Adaggett
    [...] Is there a voting feature in Lotus Notes 6.5? [...]
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  • ndc2572

    Does anyone have the answer to the question:  is there set up a mail box so that  incoming emails (such as responses to voting buttons)  are routed to that location so responses can be captured and imported into Excel?  I need to send 200 meeting invites requesting RSVP responses (using voting button function), then capture those responses and organize Yes, No, Maybe responses by responder name for planning purposes.  Thanks.

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  • TomLiotta
    Does anyone have the answer to the question:    The answer is in the thread above. Read the question along with the responses to it.   Tom
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  • voting
    to avoid duplicate votes, once the voting is done, mail should disappear from inbox. How to do this?
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  • voting
    i have used scripts for voting in lotus notes as belowchoicelist:="YES":"NO";email:="yesorno@gmail.com";title:="What is your favourite option?";message:="Please select your favourite option from the list below:";choice := @Prompt([OkCancelList]:[NoSort];title; message ; "" ; choicelist);@MailSend(email;"";"";@Name([Abbreviate] ; @UserName + " has chosen " + choice ));@Prompt([Ok] ;"Finished" ; "Thank you for voting, your choice has been emailed.")to avoid duplicate votes, once the voting is done, mail should disappear from inbox. How to do edit the script?- Sudhakar
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