Inbound invoice from vendor

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E-business
Hello, I am looking at the process to send an invoice from a vendor into SAP to hit the purchase order and validate for payment. Could anyone tell me which IDOC is the best for this process and how the process works once it enters SAP. And if there is any special set up I need to perform in SAP to make this work. Also if anyone could provide me with the basic Segments and Elements needed to populate for this process to work. As well as the function module used to input the invoice into the purchase order. In the outbound we have agreed to send the vendor an 824 transaction for any rejections. If anyone has worked with this transaction could you give me some insight on the IDOC used and the output condition used. Any information will be helpful in understanding this process more. Thank you in advance for all your help. Deborah Kadlec Cole Senior EDI Analyst M/A-COM Inc. a Tycoelectronics Company coled@tycoelectronics.com

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Hi Deborah,

Use Idoc Type: INVOIC01 and Message Type: INVOIC

In WE20 define Inbound params for your Vendor (type:LF)with process code: INVL – link this with FM: IDOC_INPUT_INVOIC_MRM.

Make sure you got a Vendor with a reconciliation account in XK03. Then do all the EDI “financial settings”, i.e. OBCA, OBCB, OBCC, OBCE etc.

Make sure you map the PO number and it’s line item into E1EDP02 segment. SAP performs a triangulation between PO item/Goods Receipt/IR and each line is treated as a unique item.
For Idoc layout, check WE60 or even better: ifr.sap.com

Good luck!

/Ariel

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