How to solve an Outlook archiving problem

10 pts.
Tags:
Microsoft Outlook 2007
Microsoft Outlook error messages
I am getting the following message when I try to archive Outlook: Error while archiving folder "Deleted Items" in store "Personal Folders". The file C:UsersJimAppDataLocalMicrosoftOutlookarchive.pst has reached its maximum size. To reduce the amount of data in this file, select some items that you no longer need, and then permanently delete them by pressing SHIFT+DELETE. You could also consider using the new Outlook Personal Folders file (.pst) introduced with Outlook 2003 that provides greater capacity for storing items and folders. This is quite confusing since I am using Outlook 2007. Outlook size is just under 5GB. It was my understanding that Outlook 2007 could handle up to 20GB. Why am I getting this message? HELP!

Software/Hardware used:
Microspft Outlook 2007 - Windows 7 machine --- Dell Optiplex

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  • LinuxCiscoman
    Hello, Here is the procedure for changing the size. They default at 20gb for 2k3 and 2k7 and I believe 50gb for 2k10. We just need to path to the following reg keys and add new dwords ■Outlook 2003 HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\PST ■Outlook 2007 HKEY_CURRENT_USER\Software\Microsoft\Office\12.0\Outlook\PST ■Outlook 2010 HKEY_CURRENT_USER\Software\Microsoft\Office\14.0\Outlook\PST Here you must create and set 2 new DWORD values (note that these values are case sensitive); ■WarnLargeFileSize Don’t set this higher than 4090445042 (decimal) or f3cf3cf2 (hexadecimal) ■MaxLargeFileSize Don’t set this higher than 4294967295 (decimal) or ffffffff (hexadecimal) The first value is how many MB a user can write to a pst-file. The second value is how many MB the system can write to a pst-file. This difference has to be at least 5% since there is more written to a pst-file than just user data. Thanks -Paul
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  • mariapete
    Yes it is true that Outlook 2007 offers PST file size limit of 20 GB. But this is the expandable limit upto which you can expand the size. However normally as soon as you reach to around 4 GB and 5 GB, Outlook starts showing such warning messages of oversize etc. and also makes it slow. As Paul, suggested you can either expand the size by making registry changes or simply can use some other alternative solutions like compact oversized PSTfile automatically or manually with Compact Now setting in Outlook. However manual step takes a lot of time so I will recommend the automatic way. You can check this blog post http://it.toolbox.com/blogs/recover-outlook/all-about-compacting-outlook-pst-file-53163 . Hope this will help you in reducing the size of Outlook. Regards Maria
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  • Amanda lakai
    The default maximum PST file size for Outlook 2007 is 20 GB. The error message is showing that your PST file has reached the maximum storage limit. You can create a new PST file for storing further data. You can also configure the maximum PST file size by editing the MaxFileSize registry entry. For more Info visit:http://support.microsoft.com/kb/832925
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  • Amanda lakai
    Creating a new PST file in unicode format can help you. Follow the given steps to create an archive PST file: 1. Go to File-> Data File Management and disconnect your archive.pst Also note down its current location. 2. Close Outlook. 3. Browse to the location of archive.pst and rename it. The next time that AutoArchive runs, it will automatically create a new archive.pst file The other reason for the above issue can be archive.pst file corruption. To repair the corrupt PST, you require some PST repair software. You can dowload the free pst repair software at: http://www.stellarinfo.com/outlook-pst-file-recovery.htm
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