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 How to delete Outlook meetings when Originator has left the organization.
Calendar, Exchange 2003, Outlook 2003, Outlook calendar, Outlook meetings
One of our executives is retiring, and he has emptied everything out of his calendar. He deleted some recurring meetings that were originally created on his calendar by his assistant, who left the organization a long time ago. I don't know if that makes the executive or his assistant the meeting originator. When the recurring meetings were deleted from the executive's calendar, a notification was not sent out to the meeting attendees so that the meetings would be deleted from their calendars. Attendees now are not able to delete the old series of recurring meetings because they are not the originator. We want them to be able to delete the old meetings so a new series can be created with a new originator. We are running Exchange Server 2003 on Windows Server 2003, and our users are running Outlook 2003 on Windows XP. Any advice would be appreciated!

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ASKED: July 1, 2008  9:18 PM
UPDATED: April 19, 2013  12:38 PM
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When you open the recurring meetings, it should tell you who the organizer was. If it shows the organizer to be the exec who has not left yet, he will have the option to send out cancellations. If he simply deletes instead of sending the cancellation he may need to recover them from his deleted items first. If the organizer was the person who left some time ago you could do a restore of that account, give someone full control of the restored mailbox and have them send out the cancellations from that mailbox. If that is not a possibility, then simply send an email to the invitees instructing them to delete the appointments from their claendars themselves. They CAN delete them, it just won't send out cancellations to any of the other invitees of course. I just successfully deleted a series of recurring test meetings of which I was not the originator just to be sure it can be done. Have the appropriate person send out new invites.
Last Wiki Answer Submitted:  April 19, 2013  12:38 pm  by  Michael Tidmarsh   11,380 pts.
All Answer Wiki Contributors:  Michael Tidmarsh   11,380 pts. , Technochic   56,975 pts.
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