How do I make a calendar NOT viewable in Exchange 2003?
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Cwmartin
15 pts.
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Q:
How do I make a calendar NOT viewable in Exchange 2003?
Outlook 2003 Calendar Permissions, Exchange Server 2003, Outlook Calendar Permissions
Our CEO wants to prevent anyone in our company from seeing his Outlook 2003 appointment calendar. We are using Exchange 2003 as the mail server.

I have gone into his Outlook and set the calendar permissions so that the default permission is set to NONE. I have also set the calendar options so that there are zero months of his Free/Busy being published.

After doing all of this, other people can still open his calendar and view it. What else am I forgetting to set or change in order to keep his calendar private?



Software/Hardware used:
Exchange Server 2003, Outlook 2003
ASKED: Sep 17 2009  7:14 PM GMT
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KarlG
7305 pts.
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A:
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A calendar is essentially a sub-folder (if you will) of a mailbox that is set to contain appointment items, just as the Inbox is a folder that is set to contain mail and post items.

Basically, permissions are two-tiered. You can grant permissions to a mailbox, then you need to specify additional permissions at the folder level. There is no permissions inheritance.

By default, nobody will be allowed to see the content of calendar items unless the mailbox owner has specifically granted access first to the mailbox and then additionally to the folder itself.

So go and check the properties of the mailbox and make sure no one else has permsiion to the mailbox. Also make sure no one else has been delegated permission to the mailbox.
Last Answered: Sep 17 2009  7:31 PM GMT by KarlG   7305 pts.
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Cwmartin   15 pts.  |   Sep 17 2009  8:29PM GMT

Thank you for your answer. Based upon it, I check the Active Directory settings for the user’s mailbox and found that the Domain Users group (for some reason I am not sure of) had full rights to the user’s mailbox. Active Directory won’t let me delete the Domain User group from having access to that mailbox, so I had to add deny read to that group to keep other people from being able to view his schedule.

 

KarlG   7305 pts.  |   Sep 22 2009  6:10PM GMT

Awesome glad to help! And glad to here you found the answer.

 
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