How do I hide some of my Global Address List users from Outlook 2007 users?

40 pts.
Tags:
GAL
Global Address Lists
Microsoft Outlook
Microsoft Outlook 2007
How do I hide some of my Global Address List users from Outlook 2007 users?

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Edit the properties of the users you wish to now show up in the GAL. On the General tab click on the “Hide from Exchange address lists” check box and click OK.

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You do not say what version of Exchange. For Exchange 2003 you will do this through ADUC, for Exchange 2007 you do this through the Exchange Management Console.

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The tabs in AD are indeed no longer available with exchange 2007; thus, there is a product that allows using the tabs again – exchange tasks 2007 @ http://www.u-btech.com/products/exchange-tasks-2007.html

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If you have users appearing in the Global Address List and they are not Mail Enabled (Exchange 2007) then chances are you probably created a user in Active Directory which was mail enabled and then copied it to create a user that you don’t want to be mail enabled.
If you have a user in the Active Directory and when going into Exchange Management Console they do not appear anywhere but they are in the Global Address List all you need to do is amend the attribute ShowInAddressBook under the user in Active Directory.
You will need to ensure View Advanced Features is ticked on in Active Directory Users and Computers and then double click on the user to display the properties. Click on the Attributes tab and then scroll through the list and look for ShowInAddressBook and click on Edit and remove anything that is in there. Click apply to the changes and bingo they have gone.
Hope this helps

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  • Roxy1329
    I'm probably wording this incorrectly, but we have the Microsoft SBS 2007 console and I did not find "Hide from Exchange address lists" check box in the General tab when I opened a user's properties. I also opened the Active Directory and looked through the user's properties that way, but still no check box. I'm not sure what else to do?
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  • Technochic
    Sorry, but I am entirely unfamiliar with SBS 2007. I understand it uses Exchange 2007, but I know nothing about the interfaces. Is there not an Exchange Management Console for Exchange tasks? ADUC will not have the Exchange tabs like it did in 2003.
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  • PCJunkie
    In SBS 2003 you should be able to make this change as shown in the ADUC under the Exchange Advanced Tab as shown in figure below. ADUC - Hide User from GAL
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  • PCJunkie
    I forgot to add that Microsoft Small Business Server version jumps from 2003 to 2008. I do not believe there is a SBS 2007. There is a Microsoft Office 2007 for SBS which you may be using but this is on the client side. Your Users are managed on your Exchange Server which is installed on either 2003 or 2008 Server. If you have a 2003 SBS then chances are you are running Exchange 2003 for SBS. You could also be using Exchange 2007 for SBS however Exchange 2007 would be installed on a 2003 SBS or 2008 SBS Server platform. So the question is... What version of Exchange are you using?
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  • Roxy1329
    Your are right, I checked and we are using SBS 2008. Thanks for the photo shot below, but the user properties did not have the Exchange Advanced tab? IS there another way I can hide a user?
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  • NEALKING
    If you have users appearing in the Global Address List and they are not Mail Enabled (Exchange 2007) then chances are you probably created a user in Active Directory which was mail enabled and then copied it to create a user that you don't want to be mail enabled. If you have a user in the Active Directory and when going into Exchange Management Console they do not appear anywhere but they are in the Global Address List all you need to do is amend the attribute ShowInAddressBook under the user in Active Directory. You will need to ensure View Advanced Features is ticked on in Active Directory Users and Computers and then double click on the user to display the properties. Click on the Attributes tab and then scroll through the list and look for ShowInAddressBook and click on Edit and remove anything that is in there. Click apply to the changes and bingo they have gone. Hope this helps
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  • pdtechguru
    How to Hide Users From GAL

    http://pdtechguru.wordpress.com/2012/10/26/how-to-hide-users-from-gal/
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