How do I forward a meeting invitation

5 pts.
Tags:
Lotus Notes
Lotus Notes 8.x
Lotus Notes Meeting
How do I forward a meeting invitation to someone who was not on the original list of attendees? I'm using Lotus Notes v8.

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In your calendar, highlight/pick the meeting you want to forward then go to the top menu pick ACTIONS and then
select FORWARD from the pick list.

Discuss This Question: 8  Replies

 
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  • Neobobby
    This way, it doesnt forward it as a meeting invite, it gets forwarded as a simple email message. Is there a way you can forward it as a meeting invite to a new participant?
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  • Stiletto
    Did you try delegating the invitation?
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  • TSKnoxville
    But since this will send the meeting invitation only as an email... not as an invitation... the recipient will will then need to do the following to add to their calendar. 1. highlight the email. 2. select More button from toolbar (or click with right mouse button and ...) 3. select Copy Into New ... Calendar Entry. 4. adjust the date and time to match the information in the body of the Calendar entry. 5. select Save and Close.
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  • Gabe9527
    The person that is the chair of the meeting can add more people to the meeting and update all the others or delegate and delegate with comments would be the way to do this. You can also state that you are kept upto date in the future for changes etc.
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  • cmk1
    Go into calendar view and Right click meeting you wish to forward. Select Copy into New Calendar Entry Select Meeting (should now show up with correct meeting time etc.) Change invitees to include only your new participant Click on Notify Me to check it off and click again on the alarm clock to invoke audible sound (optional) Save and send
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  • Tpn1997
    @TSKnoxville: when i did this, i became the chair of the meeting and the invite was sent back to the person who forwarded me the email stating as such. any way I can avoid becoming the chair?
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  • TSKnoxville
    Whether you (a) Copy an email into a New … Calendar Entry -OR- (b) Copy a meeting into a Copy into New... Calendar Entry, the person who is creating the "copied" meeting will always be the Chair. In (a) the sender of the email will be added as an Attendee; and in (b) the original chair will be added as Attendee. You can always delete all Attendees. If you are adept at writing Notes agents, you can probably write an agent to change the name of the CHAIR. Still, the best way is for you to request the original CHAIR to invite the new person. That way, the person will receive any meeting changes or cancellation notices.
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  • Lulu1
    I had a slightly different problem.  I sent out meeting requests to three attendees.  Then I forwarded the request to someone.  For some reason, at the same exact time, all the other attendees received cancellation notices. What could have happened?  Thank you,
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