How do I forward a meeting invitation

5 pts.
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Lotus Notes
Lotus Notes 8.x
Lotus Notes Meeting
How do I forward a meeting invitation to someone who was not on the original list of attendees? I'm using Lotus Notes v8.

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In your calendar, highlight/pick the meeting you want to forward then go to the top menu pick ACTIONS and then
select FORWARD from the pick list.

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  • Neobobby
    This way, it doesnt forward it as a meeting invite, it gets forwarded as a simple email message. Is there a way you can forward it as a meeting invite to a new participant?
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  • Stiletto
    Did you try delegating the invitation?
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  • TSKnoxville
    But since this will send the meeting invitation only as an email... not as an invitation... the recipient will will then need to do the following to add to their calendar. 1. highlight the email. 2. select More button from toolbar (or click with right mouse button and ...) 3. select Copy Into New ... Calendar Entry. 4. adjust the date and time to match the information in the body of the Calendar entry. 5. select Save and Close.
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  • Gabe9527
    The person that is the chair of the meeting can add more people to the meeting and update all the others or delegate and delegate with comments would be the way to do this. You can also state that you are kept upto date in the future for changes etc.
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  • cmk1
    Go into calendar view and Right click meeting you wish to forward. Select Copy into New Calendar Entry Select Meeting (should now show up with correct meeting time etc.) Change invitees to include only your new participant Click on Notify Me to check it off and click again on the alarm clock to invoke audible sound (optional) Save and send
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  • Tpn1997
    @TSKnoxville: when i did this, i became the chair of the meeting and the invite was sent back to the person who forwarded me the email stating as such. any way I can avoid becoming the chair?
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  • TSKnoxville
    Whether you (a) Copy an email into a New … Calendar Entry -OR- (b) Copy a meeting into a Copy into New... Calendar Entry, the person who is creating the "copied" meeting will always be the Chair. In (a) the sender of the email will be added as an Attendee; and in (b) the original chair will be added as Attendee. You can always delete all Attendees. If you are adept at writing Notes agents, you can probably write an agent to change the name of the CHAIR. Still, the best way is for you to request the original CHAIR to invite the new person. That way, the person will receive any meeting changes or cancellation notices.
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  • Lulu1
    I had a slightly different problem.  I sent out meeting requests to three attendees.  Then I forwarded the request to someone.  For some reason, at the same exact time, all the other attendees received cancellation notices. What could have happened?  Thank you,
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  • onezema
    Why is this so difficult?  In every other email/calendar application you can forward a calendar entry.  In none of the provided solutions is there an accurate answer to the question.  I'm not saying that I have the answer, just complaining about this stupid program (Notes).
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  • AtishSanyal
    FORWARD in Notes means send the thing as an email. The thing could be an Invitation or any Notes document - the original document gets rendered as rich-text into the body of the new message. 

    if you are coming from an Outlook world, where "Forward" is "Delegate", then that's what you need to do in Notes.
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  • AtishSanyal
    @TPN1997 and LULU1: You are not in a multi-email-system environment, are you? This kind of thing happened to us and we had to get a patch for the BinaryTree gateway between the Notes and Exchange systems.
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  • akago127
    I ran into a different issue. Send out an invite to 5 ppl, but got accpted notification from 2 other people who are not on my invitee list! Kinda freak me out as I thought someone else have access to my calendar. I didn't receive any delegation notification either. My understanding is that you can't foward someone else's invite, only host can add/remove invitee. No? Can anyone explain what happened to my case?
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  • Stiletto

    Why don't you just delegate the mtg?

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  • Janetyjanet
    I tried delegating the meeting and it sent to the 'forwarded' person fine - but removed me as a participant, not what I intended at all!
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  • Stiletto

    Then you should ask the chair of the meeting to invite the extra person. Bringing an extra/uninvited person to a meeting could be rude/problematic. Imagine if the capacity of the room were exceeded as a result of the extra person/people. Or, even worse, if there weren't enough bagels for everyone. ;-)


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  • Giugerty
    Bottom line: not being able to fwd a meeting so that the recipient can just click Accept or Decline is just bad. End-of-Story.

    Telling me I have to follow a 10-step process, that doesn't even solve my problem is, again, very bad. 

    I don't even want to start with the stone-age text editing options... 
    Plain and simple, Lotus Notes is worse than yahoo mail and the only reason I use it is because I have to.
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  • randazzm

    ^^^^ Giugerty said it best.


    I can never say with 100% confidence that anything in my calendar is accurate.


    And having to do the 10-step process is honestly embarrassing. Embarrassing that my company chose this client over others. 


    And IBM should be forward-thinking enough to address this issue.  Have they never heard of it before??

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  • TheRealRaven
    In general, meeting invites should not be valid if they've been forwarded. IBM shouldn't fix it because it shouldn't be done. If someone who wasn't invited needs to attend, the organizer/chair should send the invite.

    If that's not done, it becomes easy for anyone else to notify unwanted persons of a meeting that they shouldn't attend and possibly shouldn't even know that a meeting was happening. Extra materials or provisions might need to be accounted for or a number of other confusions may result.

    If it's not your meeting, you shouldn't be "inviting" others. It's not something that needs fixing.
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