I need to know if there is a way to block users deleting their emails?We run SBS with exchange 2003

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Exchange 2003
SBS
I need to know if there is a way to block users deleting their emails?? We run SBS with exchange 2003 Please help. Thank you
ASKED: February 21, 2008  8:19 AM
UPDATED: February 22, 2008  6:37 AM

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You might be able to prevent a user from deleting thier own email by playing with the permissions on the mailbox.

Your better bet would probably be to remove the scavenging settings on Exchange so that when a user deletes the message it’s removed from the client machine, but it’s still saved on the Exchange server so that you can back it up to tape before actually removing it from the exchange server (or you can choose to not remove the message from the Exchange server at all).

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  • Rvm777
    I did try the mailbox permissions but it did not work! Even with the deny delete permission users are still able to delete their emails
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  • Rvm777
    And can you maybe tell me where exactly does the exchange server save the deleted mails??
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  • Buddyfarr
    there are also products like the North Seas box that will archive all incoming and outgoing emails to a backup system before they even arrive at someone's mailbox. that way you already have a copy before the recipient does. You can archive the emails for years as long as you have enough storage space. you can find it here: http://www.northseasamt.com/
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  • KCsun
    With Outlook and Exchange you have the ability to have deleted item retained on the server and can restore them from outlook if needed. While they might delete the e-mail you can retrieve it without having to restore if even available. In system manager right click on the mailbox store and go to properties... You can then go to the limits tab and adjust your deletion settings parameters. Then in outlook go to your mailbox and choose tools/ recover deleted items. This should then allow you to recover these messages. The only other way is to create another information store and copy all received mail to that new store or use a third party product based on typical archiving or compliance rules.
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  • Jerry Lees
    I have the exact opposite problem! My users won't delete their e-mails. ;-) Seriously, since this is likely a concern about someone being malicious. The best bet is to set the retention time on the information store to a level where you you feel comfortable the item will not be removed before you might need to restore it. Additionally, outlook has a feature that allows you to undelete (assuming retention is on) when outlook is connected to an Exchange server.
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  • Rvm777
    Well thanks for the help! Have a nice day
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